AI Classification of documents allows data capture applications to quickly determine what type of document is being processed before extracting data from the OCR text.
AI classification algorithms use text matching, page layouts, and artificial intelligence to train models that are able to identify documents by type even when the formatting and quality varies significantly. Overall AI-powered OCR tools use machine learning algorithms to automate processess, making it faster and more accurate than manual data entry.
A good example of AI based automatic classification is the LoanStacker application, which takes a complete residential mortgage loan file and identifies the more than 500 forms, disclosures, tax records, and contracts they contain. Once identified these documents can sent to the appropriate workflows for approval, data entry, etc.
While most data capture applications are able to identify document types based on recognition templates, automatic classification algorithms are much faster and significantly improve throughput when there are many different types of documents being processed. Trained AI classification models can also seem to “understand” the common traits of different document types and sort them correctly even when presented with new formats.
Simple Software’s SimpleIndex application provides keyword and pattern matching based document classification at a much lower cost than enterprise solutions.
Our collection of OCR Data Capture applications all have built-in automatic document classification capabilities, including machine learning and script based manual overrides.
Email archiving solutions are essential for organizations to manage, store, and retrieve email communications efficiently. These solutions ensure that emails are retained in a secure, tamper-proof format, which is crucial for compliance with various regulatory requirements. For instance, the Sarbanes-Oxley Act (SOX) mandates that businesses retain certain types of records, including emails, for up to seven years. Non-compliance can result in severe penalties, including fines and imprisonment.
1. Rule-Based Systems Handle Structured Data Well.
With the development of Cloud Computing, more and more OCR solutions started to move processing to the cloud. There are several major Cloud OCR solutions like 
Sunshine Software or Sunshine OCR refers to on-premise Optical Character Recognition software that requires no internet connection to operate. Since there is no Cloud involved, we are calling it Sunshine Software to shine a light on the advantages of avoiding the Cloud.
In the ever-evolving landscape of technology, businesses are faced with critical decisions regarding the deployment of software. Two prominent models, 
Digitech Systems creates an award-winning digitization and content management software and cloud services that deliver Any Document, Anywhere, Anytime®, organizations of all sizes now securely and effectively extract, manage and automate their business information.
OCR stands for Optical Character Recognition and is the technology that allows software to interpret text on scanned images. When this technology is applied to automating business data entry processes it’s referred to as OCR Data Capture.
Any organization that collects data from paper documents, or electronic files like PDF and Office documents, can get a very high return on investment by automating the data entry with OCR data capture software.
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