Converting scanned documents or PDF files to Excel, Google Sheets, CSV and other spreadsheet formats usually involves one of these two scenarios.
Individual documents or reports that have well-defined rows and columns
Large batches of documents with complex tables or separate fields combined to make a table
Simple Tables and Reports
The first scenario can be managed using desktop OCR applications like ABBYY FineReader, ReadIRIS and Kofax OmniPage. These applications can convert standard table data to individual spreadsheets. The output would be one Excel or CSV file per document, and will usually require a bit of clean-up to remove extra text on the document that isn't part of the table. What they can't do well is data validation or appending multiple documents to a single spreadsheet to build a dataset.
Complex Tables or Multiple Field Regions
The second scenario uses data capture software that identifies common data elements across multiple documents and maps them to columns in your Excel, CSV or database output. In these projects, zonal OCR is the most basic application, capturing several data points from each document and exporting them as a single row of data.
Complex documents that include header/detail data, multiple tables, nested tables or tables with overlapping columns can all be captured and converted to structured data like XML, JSON or relational database tables.
Abbyy FineReader 15 is a highly accurate and easy to use OCR software that includes host of features including digital camera OCR, intelligent document layouts, image enhancement, barcode recognition, and command line integration. One of important features is an ability to convert scanned paper documents, images and PDFs to Excel formats. FineReader is our pick for OCR software because its document layout retention will save you much time in reformatting documents you convert for editing.
FineReader Corporate Edition offers unique concurrent licensing that makes it possible for many users who need occasional use of OCR to share a small pool of active licenses. One of important features is an ability to convert scanned paper documents, images and PDFs to Excel formats. With accuracy comparable to OmniPage, superior technical support services, and a user interface that many users find preferable, we think that FineReader Corporate is the best choice of OCR software for business.
ABBYY FlexiCapture is a powerful data capture and document processing solution. FlexiCapture allows you convert scanned paper documents, images and PDFs to Excel formats. We would recommend it as the best choice of OCR software for enterprise scale business.
Innovative server-based OCR software for performing centralized enterprise-wide OCR processing. Processor license allows anyone on the network to submit files for OCR. Complex XML job specifications can be submitted to control output, making it a very powerful Enterprise level OCR to Excel solution. Support available for Arabic and Asian languages.
PaperVision Capture’s fully customizable OCR server uses a machine-based Open Text OCR license to give you incredibly fast full-text OCR capable of handling millions of pages per day without expensive click charges. It can be expanded to add powerful zone OCR and forms processing capabilities. PaperVision Capture was designed for the biggest service bureau scanning operations in the world and tackle any scanning, OCR and data capture job. Its modular licensing based on the number of capture stations gives it the best price/performance ratio for many scenarios.
Affordable OCR software for business and home users. ReadIRIS Pro provides a very accurate OCR recognition rate at a low cost, but still has some of the advanced features that higher priced professional OCR software includes. ReadIRIS allows you to convert PDF’s, images and texts in an image or scanned documents to edit in the format of your choice including Excel spreadsheets. The main limitation is that the Pro version is limited to documents under 50 pages.
IRIS ReadIRIS allows you to convert PDF’s, images and texts in an image or scanned documents to edit in the format of your choice including Excel spreadsheets. It also adds support for files over 50 pages, business card recognition, as well as automatic processing of hot folders.
IRISPowerscan OCR Server & Central Management distributes document processing activities among multiple users and share a common organization scheme for export digitized documents. It has more powerful zone OCR and automated indexing capabilities compared to other OCR servers, and is priced based on processing speed rather than pages, with unlimited licenses available.
Kofax OmniPage Standard converts paper, picture, and PDF files into editable documents to save you considerable time and money by eliminating retyping. Your documents look just like the original – complete with text, tables, and graphics. OmniPage uses superior character accuracy to precisely format your documents so you can easily make changes.
Kofax OmniPage Ultimate has several unique features that make it stand out for a variety of applications. Some of these include auto-redaction, SharePoint integration, automatic filing with barcodes, PDF auto-bookmarking, form data collection and MFP support. Most of these new features are not available in the Standard edition.
Kofax OmniPage® Server is a robust and versatile OCR solution for server-based, large volume document conversion needs. It is a reliable high‑volume, server‑based PDF and image converter that will be useful for a large variety of your automation needs.