Procure to Pay Solutions for Labs

Simple Software has partnered with Lab Procurement Services to offer complete Procure to Pay Solutions for research, clinical, analytical and production laboratories.

Lab Procurement Services are specialists in the lab supply and equipment market with almost 50 years of experience in the industry. They offer strategic sourcing services to reduce the cost of researching, bidding, ordering, tracking, and receiving lab equipment, furniture and supplies.

On the Accounts Payable side of the house, Simple Software’s invoice automation software is used to streamline the process of receiving, filing, and entering invoice data into your accounting/ERP software. For large vendors that support EDI we can help you configure a fully electronic invoice and payment process. For all the vendors that send invoices on PDF files or paper, OCR data capture is used to extract the relevant data from each document and file it automatically.

Together, Lab Procurement Services and Simple Software have unparalleled expertise and experience in procure to pay solutions for labs. Contact us to receive an analysis of your current spending, AP processing costs, and potential savings from implementing our software and services.

Invoice Processing

What is Invoice Processing?

Invoice Processing Software uses OCR data capture technology and page layout analysis to automatically identify the common data elements in an invoice, such as vendor, date, amount, invoice number, line item data, etc.. Invoice Processing applications are built using the same technology as other data extraction applications, but have been specifically configured to recognize Invoices since they are one of the most common documents that companies need to automate.

Who can benefit from Invoice Processing software?

Data Capture Forms OCR Any organization that receives a large number of vendor invoices on paper can benefit from invoice processing technology. The more data from each invoice that you are hand-keying into your accounting software the more benefit you can get from each page you automate.

Accounting firms and other companies that do outsourced accounts payable processing stand to gain the most return on investment from automation. It also has the benefit of on-shoring the data entry, providing additional security and piece of mind to your customers.

A robust OCR invoice processing solution becomes justifiable when you have over 1,000 invoices per month. When dealing with smaller volumes the potential return on investment does not justify investment in an enterprise solution. However, a simple document scanning solution to digitize and store scanned invoices can still provide many benefits.

How does it lower the cost of AP processing?

There are many benefits to OCR invoice systems when it comes to AP processing that give these systems a very high return on investment.

Automate data entry tasks
Eliminate data entry errors with validation rules and improved UI
Automate retrieval of invoices from vendor websites or email
Assign Profit Centers and GL Codes based on business rules
Match invoices against open POs

[…]

Enterprise OCR Applications

Enterprise OCR Data Capture Software

Enterprise OCR refers to applications designed with the features and scalability required for large businesses and service operations.

Speed and efficiency are the name of the game at the enterprise level so options like batch processing, multi-user and multi-server workflows, security and compliance auditing are found in these applications.

Enterprise OCR can also refer to Enterprise Site Licensing for desktop OCR applications that allow any user in your organization to install licensed OCR tools without incremental costs. Contact Us for a quote on any Site License.

Enterprise Data Capture Solutions Enterprise Constitution Class Starship

Enterprise Document Management

With the high volume of documents coming out of an enterprise OCR product, there is a need for robust Document Management applications with enhanced features that cover the stricter oversight needs of large organizations. Sorting through thousands or millions of pages can quickly turn digital documents into a quagmire without proper organization, tagging, search and workflow capabilities.

Enterprise Document Management features include:

Digital signatures
Document life cycle management
Version control
Advanced keyword searching & full-text indexing
Audit trails (HIPAA, Sarbanes compliance)
Cloud Based Document Management Apps
Email archiving
Workflow routing
Enterprise Report Processing (ERP)
Document access control

Our document management solutions work with any of the enterprise OCR products below to provide a secure end-to-end solution. Contact Us to see how they work together in an online demo or get a quote.

OCR Consulting Services

OCR Experts for Any Project

Our unique team of OCR experts are equipped to help out with OCR projects of any size or complexity. We have support specialists that can remotely configure desktop solutions in a matter of minutes and expert systems integrators with years of programming, database design, and robotic process automation experience.

Desktop OCR

Use our online store to order desktop OCR applications and our staff will be happy to answer your setup questions via email or web chat.

Remote configuration and training services using GotoMeeting are available for a low hourly rate.

Let Us OCR That For You

Got a one-time conversion and don’t want to hassle with software? Upload your scanned document to us and we’ll send back the converted files. Optional verification service corrects recognition errors and layout issue for a low hourly rate.

Data processing for forms, reports, directories, and other documents is also available with output to CSV, Excel, XML, JSON, SQL, etc.

Contact us and if possible provide a sample, total pages, desired output and whether you want us to correct the results after OCR and we’ll reply back with a quote right away. Prices start at $50 for up to 1,000 pages.

Batch Scanning & OCR Servers

Automate document scanning and digital document archival processes using zone OCR, barcode recognition, database integration and other technologies.

Small business systems and single document workflows can be setup remotely via GotoMeeting, usually in just a few hours. Chat now if we’re online or leave a message to schedule a consultation.

Data Capture and Forms Processing

Advanced data extraction solutions that can turn the most complex documents into structured data ready […]

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Introducing Robotic Process Automation

RPA stands for Robotic Process Automation and it represents a new approach to business automation that helps minimize the technical hurdles required for implementing new workflows.

Traditional business process automations rely on application programming interfaces (APIs) to allow systems to exchange data. This approach has two main drawbacks:

The application vendor must make those APIs available
A programmer needs to write custom code to interface with them

If your software vendor does not provide an interface for consuming the data you need to automate, then you’re out of luck. And even if they do, the development costs can eliminate the ROI if the transaction volume isn’t large enough.

RPA tools avoid the API problem by interfacing directly with the application user interface just like a human would do. They use artificial intelligence and machine learning to “watch” the operator perform a task within the application then creates its own program (called a “bot”) to mimic it. This means that:

Bots can do anything a human can do within the application
Users can create a bot without writing code

Practically speaking, an experienced robotic process automation consultant with programming experience is required to roll out an RPA solution enterprise-wide, and most users will only be able to automate small, routine tasks without assistance. Business-critical, high-volume automations will still involve coding. But RPA dramatically reduces the implementation time and avoids the need to retrofit APIs for software applications that were not designed to support them.

Using RPA with OCR Data Capture

OCR Data Capture is one of the most common business processes to automate with RPA. Taking data stored in paper or electronic documents and […]