Document Processing Software

Automated document processing software for converting scanned documents, PDF files, Office documents and other formats to editable text or structured data that can be exported to CSV, XML, JSON or SQL databases.

Combining multiple documents into one PDF in order

How do I ensure that the list of documents I am combining will be in order when I right click “Combine files as one PDF”?

Pre sort the documents before combining and then use shift + click to select all files, then right click on the first file in the list and select “Combine files as one PDF”. Note that if you right click on any other file in the group the files will be combined starting at that file and not the first file.

Aaron Tyrrell2022-07-05T22:29:49-04:00Tags: Document Management, Document Processing Software|

General information about redaction and how to redact a sensitive document

Redaction is the process of removing information from documents, typically confidential information, before final publication. This is most popular in the Legal industry when names and personal information is removed from a file before it is made accessible by the public. During the redaction process, words can be blacked out to make them unreadable and unsearchable

How to use redact:

Load, recognize and optionally proof and edit a document for redaction.
Save the recognition results to have a clean copy of the original document (recommended).
To mark for redaction by searching, click “Edit > Find and Mark Text”.
On the “Mark Text” tab, enter a search string and click “Find Next”. To mark this occurrence and move to the next one, click “Mark for redacting”; to skip the occurrence click “Find Next”.
Continue until there are no more occurrences. Perform new searches as desired.
Review the marking in the Text Editor. If the Mark Text toolbar is not visible, click “View > Toolbars” and enable “Mark Text”.
Click the “Mark for Redacting” button under the Text Editor tab, then select any other text strings you want marked.
Click the button again to finish marking. To remove a marking, select it and click the “Mark for Redacting” button again.
Save the OmniPage document (recommended), then export the marked recognition results to a convenient file type, e.g. PDF. You can pass this file to colleagues for confirmation of the marking.
When the marking is reviewed, open the OmniPage document (if necessary) and make changes as required.
To complete the redaction process, press the “Redact Document” button. A dialog box gives you the chance to have redaction applied to a copy. Choose this to get two documents, one marked for redaction and the new one completely redacted. Then export these to store the marked version and distribute the redacted […]

Aaron Tyrrell2022-07-05T22:01:13-04:00Tags: Document Management, Document Processing Software|

How to use the [CURRENTDATETIME] tag in WorkFlow Pre-Conditions

The [CURRENTDATETIME] tag can be used to set up WorkFlow pre-conditions where [CURRENTDATETIME] represents the current system time and also dates within Records Retention jobs.

When setting up Records Retention policies and WorkFlow definitions, it may be helpful to be able to reference the current system time to determine if documents should be selected. The [CURRENTDATETIME] is the current system time of the automation server when it runs the specified operation. This means the value is always changing. Date ranges can also be used, for example:

[CURRENTDATETIME+1Y] = Current Date/Time plus 1 year

Example:

If you want to bring documents into a WorkFlow 90 days after a specified date index field, set up the WorkFlow pre-condition so the date fields From range is [CURRENTDATETIME-50Y] and the To range is [CURRENTDATETIME-90D]. This means that every time the WorkFlow checks for new documents it uses the time the operation runs for the CURRENTDATETIME value. Any document where the date field falls in the range of the current system time minus 50 years to the current system time minus 90 days will be brought into the WorkFlow. If a document is added with today’s date, it will not enter the WorkFlow.

Aaron Tyrrell2022-07-05T20:46:20-04:00Tags: Document Management, Document Processing Software, Forms Processing, OCR Form, OCR Form Software|

Regular Expression to Validate Date Formats

Within PaperVision Capture, regular expressions can be used to validate batch names and index fields populated by a user or an OCR process. Below are a few regular expressions that validate some common date formats:

Format 1:

MM/DD/YY HH:MM AM/PM

Regular Expression:

^([0]\d|[1][0-2])\/([0-2]\d|[3][0-1])\/\d{2}(\s([0]\d|[1][0-2])(:[0-5]\d){1,2})*\s*([aApP][mM]{0,2})?$

Examples:

12/31/2002
12/31/2002 08:00
12/31/2002 08:00 AM

Format 2:

DD/MM/YYYY HH:MM AM/PM

Regular Expression:

^([0]\d|[1][0-2])\/([0-2]\d|[3][0-1])\/\d{4}(\s([0]\d|[1][0-2])(:[0-5]\d){1,2})*\s*([aApP][mM]{0,2})?$

Examples:

31/12/2002
31/12/2002 08:00
31/12/2002 08:00 AM

Format 3:

YYYY/MM/DD HH:MM:SS

Regular Expression:

^\d{4}\/([0]\d|[1][0-2])\/([0-2]\d|[3][0-1])(\s([0]\d|[1][0-2])(:[0-5]\d){1,2})*\s*([aApP][mM]{0,2})?$

Examples:

2002/02/03
2002/02/03 12:12:18

Aaron Tyrrell2022-07-05T17:21:47-04:00Tags: Document Management, Document Processing Software|

Scanning different sizes of paper within the same document

A document may contain pages with different sizes. The user wants to scan all pages based on the original size of the documents in one scanning process.

If the scanner supports auto page size detection, this setting can be enabled through the scanner driver.

To enable auto page size detection:

From the Operator Console’s Scanner menu, select Scanner Settings.
Choose the scanner from the drop-down list.
Click the Properties button to the right of the scanner name.
If available, enable the Auto Page Size Detection setting.

Note: Not all scanner models have an auto page size detection setting.

Aaron Tyrrell2022-07-05T17:12:29-04:00Tags: Document Management, Document Processing Software|

How to configure a Batch Splitting step to split on a blank value

In PaperVision Capture a batch splitting step can be configured to meet one or more of many conditions. In some cases it may be desirable to split a batch based off a blank value within an index field. This can be achieved by using a String Comparison or Regular Expression.

The following steps should be used to configure batch splitting using a blank value. Note: These steps assume you will be splitting the batch based on an index field called “ExampleIndexField”. The index field should already exist in the job.

To split the batch on a blank value using the String Comparison type:

Setup the Target Job Configuration.
Add a batch split step.
Add a New Condition.
- The condition source: Capture Index
- Choose Capture Index: “ExampleIndexField”
- Choose Comparison Type: String Comparison
- Leave the drop down on the equal sign “=” and leave the text box, blank.
- Click Finish
The condition should read (CI.ExampleIndexField = “”)

To split the batch on a blank value using the Regular Expression Comparison type:

Setup the Target Job Configuration.
Add a batch split step.
Add a New Condition
- The condition source: Capture Index
- Choose Capture Index: “ExampleIndexField”
- Choose Comparison Type: Regular Expression
- Input the Regular Expression which represents any blank space characters: ^\s*$
- Click Finish
The condition should read (CI.ExampleIndexField RegEx.Match(“^\s*$”)

Aaron Tyrrell2022-07-05T17:07:32-04:00Tags: Automatic Document Separation, Best Software to Create Forms, Document Management, Document Processing Software, Forms Processing, OCR Form, OCR Form Software|

PDF Processing with FineReader and FineReader Server

How to create a PDF from Microsoft® Word, Excel, or PowerPoint

How to convert emails to PDF

How to Split a PDF

Create new PDF documents or separate PDF documents combined in one easily with FineReader PDF 15.

Learn how to split PDFs and extract pages easily.

How to create and edit interactive PDF forms

Watch this video and see how to edit and create interactive PDF forms quickly and easily.

Form Editor tool in FineReader PDF 15 allows creating and editing fillable PDF forms with text and date fields, dropdown lists, list boxes, checkmarks, radio buttons, signature fileds and action buttons. Collect information and create effective document templates with ease!

How to extract text from scanned PDFs

How to extract tables

How can I verify if the digital signature is valid?

If you open a document with a valid digital signature in FineReader, you will see a green notification Valid on the left panel of ABBYY FineReader PDF 15:

Recognizing a document with existing text layer in FineReader PDF 15

Open FineReader PDF 15;
Go to Tools > Options > OCR;
In the PDF recognition mode select Use OCR option:
Click OK;
Recognize your document again.

How to convert a document into an accessible PDF/UA

Make your mixed documents—PDF, scanned, photographed, or papers— digital and accessible.

In this […]

Reading Barcodes with Digitech PaperFlow and PaperVision Capture

Does processing barcodes “on-the-fly” make any difference in speed or recognition?

On-the-fly processing is actually a preferable way of reading barcodes since it does not noticeably decrease scan speed. The recognition will be the same whether the barcode is processed on the fly or as a post-process.

How to configure a Capture job to index a value, insert a document break, and delete the barcode page

This article outlines the basic settings required to enable a job step to insert a document break, index a value, and then delete the page. This is typically configured when using barcode header sheets.

A single job step in Capture can be configured to break a document, index one or more values, and then delete the page used for breaking/indexing. This could be configured in a Capture Scan step, Barcode 1D or 2D step, or a Capture OCR (zonal) step. The steps below describe the setting changes that need to be made in either a Barcode or OCR step.

In the Capture job definition, add a Barcode step after the job’s start step.
Set the Auto Document Break Mode to ‘Barcode’.
Click the ellipses button next to Barcode Zones to open the Edit Zones dialog. Import or scan a break sheet and draw your zone.
The default barcode type is Code 39; change this if necessary. An optional setting is “Required for Delete,” which makes your zone required to be read successfully for the break page to be deleted from the document. Save and close the Edit Zones dialog when finished.
Set the Save Page property to ‘False’.
Now, under the Indexes section, click the ellipses to add a new index field.
Name the field, then click the ellipses next to Barcode Zones to draw the zone.
Save the index configuration.
Repeat Steps 6 through 8 for any additional index […]

Aaron Tyrrell2022-06-21T14:46:20-04:00Tags: Automatic Document Separation, Barcode OCR, Batch OCR, Batch OCR PDF, Batch OCR Software, BCR, Document Management, Document Processing Software, Invoice Scanning Software, OCR PDF, OCR Scanner|

Reading Handprint, Checkmarks, and Forms with FlexiCapture and Vantage

ICR – Intelligent Character Recognition

Intelligent Character Recognition

Intelligent Character Recognition (ICR) is an extended technology of the optical character recognition (OCR ). While the OCR technology is designed to extract machine-printed characters, the ICR technology retreives information provided as hand-printed characters

The ICR technology can extract hand-printed characters that are separated and written as individualcharacters in areas/zones – these areas/zones needs to be specified as fixed fields of a machine readable forms. Alternativelly, they need to be automatically detected.

Example of a form containing hand-printed characters:

Important note: ICR is not able to extract texts in “cursive handwriting” as in this example:

In most cases, the ICR technology is linked to Field Level / Zonal Recognition and forms processing.
To enhance the ICR recognition accuracy, it is recommended to use meta data, for example regular expressions, dictionaries or database lookups.

ICR in ABBYY SDKs

The following ABBYY SDKs and products support ICR

FineReader Engine
Since the version 12, Release 3, ICR is as well included in the Linux version. Since the Release 4 of the version 12, it is as well included in the Mac version of FineReader Engine (in lower versions, the ICR technology was only supported in the Windows version.
FlexiCapture SDK – this SDK is designed for forms processing and data extraction, ICR and template matching for fixed forms are part of the default feature set. In addition, ABBYY offers this technology as a product in form of the FlexiCapture platform.

Cloud OCR SDK – the ABBYY OCR service, allows reading zones that contain hand-printed, separated characters. This online OCR service […]

Using FlexiLayout Studio to Design Data Capture Templates

FlexiLayout: How to capture a table using Repeating Group if table header is on each page

In some cases, we might have a table that we are not able to capture correctly using a traditional method – Table element. In such cases, we usually use Repeating Group element.

But what if we come across a multi-page document that has a table header on each page?

We can use two following methods to capture such a table using the Repeating Groups.

Using Absolute search area constraints

To limit the search area to the table area so that it doesn’t capture unnecessary text outside of the table, we can use Absolute search area constraints in the Search Constraints tab.

You can measure the area with the Measure Rectangle tool.

Using nested Repeating groups

Sometimes it might be not suitable to use the Absolute search area constraints method because other tables using this layout might have different positions and lengths of elements, thus making it not convenient to use the method, because you will have to re-measure the area every single time.

In such a case, you can use the nested Repeating group method.

Create the first, “main” Repeating group that will include the Table header and footer.
Next, create the nested RG in the first RG. The relations are as follows:
These are the main steps, other elements in the RG don’t need any specific settings and should be designed according to the needed results.

Additional information

FlexiLayout: Capturing a table using Repeating Group

How to reliably capture elements in FlexiLayout Studio if the image resolution can vary

When the image resolution varies, then the search area of elements based on absolute offsets can miss […]

Using ABBYY Vantage Document Skills

Processing Your First Documents with Vantage

Learn how easy it is to get started with Vantage – upload your documents and Vantage will take care of the rest.

How to Create and Train a Vantage Document Skill

Learn how to use the Vantage Skill Designer to create and train a new Document Skill with just a few sample documents.

How to Create and Train a Classification Skill in ABBYY Vantage

Learn how to use the Vantage Skill Designer to train a new Classification Skill. You need just a few samples of each document class.

How to Automate a Complete Workflow, by Creating a Vantage Process Skill

How to Edit a Document Skill

Learn how to adapt already existing skills to your specific documents and business requirements.

How to perform the first authentication in Vantage Swagger UI?

To get a first access token perform the initial authentification using the default client, one does not need to enter any passwords or client ID. The initial authentication is preconfigured. Just open a Swagger page (EU link or US link), click Authorize:

Select all scopes, and click Authorize again:

The password should be specified only for a custom client. A custom client can be created after the initial initialization.

References

EU Help: Getting a Tenant Identifier or US Help: Getting a Tenant Identifier

EU Help: Creating a Client or US Help: Creating a Client

Learn more at ABBYY […]

Using SharePoint in FineReader Server

Saving documents to the SharePoint in ABBYY Recognition Server

Note: In order to be able to communicate with the SharePoint Server, the Server Manager and the Remote Administration Console require Microsoft .NET Framework 4.5 to be installed.

To be able to save output documents to a SharePoint Server library, the ABBYY Recognition Server Server Manager service must be run under a user account that has read/write access to the SharePoint Server library. If during the installation, you chose to run the service under a Local System account, you should restart it under a user account.

To set up the publishing of documents to a SharePoint Server library:

Run the Remote Administration Console under a user account that has read/write access to the SharePoint Server library.
Create a new workflow or modify an existing one (see Creating a New Workflow). In the Output Format Settings dialogue select Save output file in SharePoint library.
Enter the URL of the SharePoint Server site (e.g. http://myportal/mysite/) and click Connect. The Remote Administration Console will try to connect to the specified site and download the list of document libraries and folders from there. If the connection is successful, you will see the “Connected” message below the button, and the names of the document libraries will appear in the Select document library list.
Select the document library from the list. Click the Settings…button to associate a document’s metadata fields with the corresponding columns of the selected document type in SharePoint.
Select the folder in the document library using the Browse…button or leave the field empty to save documents in the root folder.
Click OK in the Output Format Settings dialogue box.

If the Input folder has several subfolders containing image files, the output files will be saved in […]

Aaron Tyrrell2022-06-21T14:46:43-04:00Tags: Data Capture, Document Management, Document Processing Software, Server OCR|

Document Processing via Email in FineReader Server

In this video, learn how to configure a workflow for document input and processing via e-mail on FineReader Server.

See how in a few simple steps you can configure this workflow. You can even edit the e-mail subject and message. Watch how to setup usage scenario: Centralized document conversion service in this video.

From the document input to the document output, including the document processing, FineReader Server is designed to simplify, optimize and fasten your worflows. Scalable and easy to configure, FineReader Server can adapt to all your needs.

How to convert several emails from MS Outlook into PDF?

In order to convert several emails into a PDF file, you may use the virtual printer PDF-XChange 5.0 for FineReader.

Follow the steps below:

Select the needed emails in MS Outlook.
Press File>Print.
Select PDF-XChange 5.0 for FineReader as a printer and press Print.
Save the PDF file.

How to set up the import from the Gmail mailbox using the IMAP Image Import Profile?

In your Gmail, create the folder (mailbox) that you want to import from.
In your Gmail, create the folders (mailboxes) for the Exceptions and Processed emails.
Enable the IMAP protocol in Gmail settings.
Turn on the Less secure app access option in the Security section of Google Account Settings.
Create a new Image Import Profile (open the project in the Project Setup Station > Project > Image Import Profiles > New). Choose Hot Folder: IMAP Server.
Specify the address of the IMAP server: imap.gmail.com.
Click settings and specify your Gmail login and password. Choose Type of encrypted connection: SSL.
Click Browse and select […]

Aaron Tyrrell2022-06-21T14:51:19-04:00Tags: Automated Invoice Processing Software, Automatic Document Separation, Batch OCR, Document Management, Document Processing Software, Email OCR, Server OCR|

Robotic Process Automation

Introducing Robotic Process Automation

RPA stands for Robotic Process Automation and it represents a new approach to business automation that helps minimize the technical hurdles required for implementing new workflows.

Traditional business process automations rely on application programming interfaces (APIs) to allow systems to exchange data. This approach has two main drawbacks:

The application vendor must make those APIs available
A programmer needs to write custom code to interface with them

If your software vendor does not provide an interface for consuming the data you need to automate, then you’re out of luck. And even if they do, the development costs can eliminate the ROI if the transaction volume isn’t large enough.

RPA tools avoid the API problem by interfacing directly with the application user interface just like a human would do. They use artificial intelligence and machine learning to “watch” the operator perform a task within the application then creates its own program (called a “bot”) to mimic it. This means that:

Bots can do anything a human can do within the application
Users can create a bot without writing code

Practically speaking, an experienced robotic process automation consultant with programming experience is required to roll out an RPA solution enterprise-wide, and most users will only be able to automate small, routine tasks without assistance. Business-critical, high-volume automations will still involve coding. But RPA dramatically reduces the implementation time and avoids the need to retrofit APIs for software applications that were not designed to support them.

How much do Robotic Process Automation systems cost?

ocr automation to reduce business costs

Robotic Process Automation (RPA) tools are typically priced on a fixed, annual subscription basis calculated per deployed robot, though initial learning and […]

aaron2026-06-10T14:47:12-04:00Tags: Accounts Payable Automation, Accounts Payable OCR, AI Classification, AI OCR Training, AP Invoice Scanning, Artificial Intelligence, Automate Data Entry, Automated Invoice Processing Software, Batch OCR, Batch OCR Software, Cloud OCR, Data Capture, Data Extraction, Document Management, Document Processing Software, Electronic Data Capture, Human-in-the-loop verification, Invoice Automation Software, Invoice Workflow Software, Knoxville Robotic Process Automation, Knoxville RPA Consultants, Knoxville TN OCR Solutions, Knoxville UiPath Consultants, Machine Learning, NLP, OCR Engine, OCR Library, OCR SDK, OCR Solution, OCR Training, PDF Data Extraction, Procure to Pay Solutions for Labs, Receipt Scanning, Robotic Process Automation, RPA, Scan Handwriting to Text, Scan Invoice, Scan to Excel, Server OCR|

IRIS Powerscan Advanced Server

IRISPowerscan OCR Server & Central Management distributes document processing activities among multiple users and share a common organization scheme for export digitized documents. It has more powerful zone OCR and automated indexing capabilities compared to other OCR servers, and is priced based on processing speed rather than pages, with unlimited licenses available.

Nikita2022-06-26T10:29:47-04:00Categories: Batch OCR Software, Excel OCR, Forms Processing, IRIS, Server OCR, Zone OCR|Tags: Batch OCR, Batch OCR PDF, Batch OCR Software, Document Processing Software, Server OCR, Zonal OCR, Zone OCR|

PaperVision Capture OCR Server

PaperVision Capture’s fully customizable OCR server uses a machine-based Open Text OCR license to give you incredibly fast full-text OCR capable of handling millions of pages per day without expensive click charges. It can be expanded to add powerful zone OCR and forms processing capabilities. PaperVision Capture was designed for the biggest service bureau scanning operations in the world and tackle any scanning, OCR and data capture job. Its modular licensing based on the number of capture stations gives it the best price/performance ratio for many scenarios.

Nikita2022-06-26T10:22:44-04:00Categories: Batch OCR Software, Digitech Systems, Excel OCR, Server OCR, Zone OCR|Tags: Batch OCR, Batch OCR PDF, Batch OCR Software, Document Processing Software, Server OCR, Zonal OCR, Zone OCR|

OCR Consulting Services

OCR Experts for Any Project

Our unique team of OCR experts are equipped to help out with OCR projects of any size or complexity. We have support specialists that can remotely configure desktop solutions in a matter of minutes and expert systems integrators with years of programming, database design, and robotic process automation experience.

Desktop OCR

Use our online store to order desktop OCR applications and our staff will be happy to answer your setup questions via email or web chat.

Remote configuration and training services using GotoMeeting are available for a low hourly rate.

Batch Scanning & OCR Servers

Automate document scanning and digital document archival processes using zone OCR, barcode recognition, database integration and other technologies.

Small business systems and single document workflows can be setup remotely via GotoMeeting, usually in just a few hours. Chat now if we’re online or leave a message to schedule a consultation.

Data Capture and Forms Processing

Advanced data extraction solutions that can turn the most complex documents into structured data ready for use in business applications. Each member of our data capture consulting team has over 10 years experience designing and implementing advanced OCR solutions.

We are the most experienced system integrator in the US for our flagship data capture platform, ABBYY FlexiCapture. We saw its potential immediately when it was introduced and now over 15 years later it is the leading data capture solution and no team is more experienced than ours at implementing it. We are the ones that other ABBYY integrators call for their most complex implementations.

While we have designed capture solutions for all types of documents, we have particular expertise in the following areas:

[…]

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OCR Data Capture

What is OCR Data Capture?

document OCR process automation OCR data capture is the process of using Optical Character Recognition (OCR) technology to automatically extract text and specific data points from scanned documents for business automation. While standard OCR simply converts an image of text into a readable document, OCR data capture goes a step further by identifying, isolating, and validating key information—such as dates, totals, or account numbers—and routing that structured data directly into backend business systems to eliminate manual data entry.

Many are familiar with popular desktop OCR applications designed to convert scanned images to editable documents. When this process is applied to specific areas of the document containing data fields it’s called zone OCR. But OCR data capture software is more than just simple zone OCR. Modern applications use some or all of these technologies:

Handprint recognition (ICR or Intelligent Character Recognition) for forms processing.
Advanced rules-based templates for locating common data elements on pages with different layouts and formatting.
Artificial intelligence that is able to use point and click user feedback to train recognition templates automatically.
Natural language processing is able to interpret paragraphs of text and extract meaningful data from them.
Robotic process automation puts back office integration into the hands of power users instead of programmers.
Preconfigured form templates and business rules for common applications like invoice processing and healthcare claim forms.

Enterprise data capture systems provide interfaces for scanning, recognition, data verification and export, as well as management and monitoring tools to track large volumes of documents and data through the workflow.

Who can benefit from OCR data capture software?

messy business information made easy with ocr data capture Any organization that collects data […]

aaron2026-06-10T14:51:17-04:00Tags: Accounts Payable Automation, Accounts Payable OCR, AI Classification, AP Invoice Scanning, Automate Data Entry, Automated Invoice Processing Software, Automatic Classification, Automatic Document Separation, Batch OCR, Batch OCR PDF, Batch OCR Software, Check Mark Recognition, Checkbox Recognition, Convert Handprint to Text, Convert Images to Searchable PDF, Convert PDF to Excel, Cursive Handwriting Recognition, Data Capture, Data Extraction, Document Classification, Document Processing Software, Electronic Data Capture, Excel OCR, Forms Processing, Handprint Recognition, Handwriting Recognition, Human-in-the-loop verification, ICR, Invoice Automation Software, Invoice Capture, Invoice Imaging, Invoice OCR, Invoice Recognition, Invoice Scanning Software, Invoice Workflow Software, Knoxville Robotic Process Automation, Knoxville RPA Consultants, Knoxville TN OCR Solutions, OCR Form, OCR Form Software, OCR Invoice Processing, OCR Scanner, OCR Solution, OCR to Excel, OMR, Optical Mark Recognition, PDF Data Extraction, PDF OCR, PDF Text Extraction, Read Handwriting, Receipt Scanning, Robotic Process Automation, RPA, Scan Handwriting to Text, Scan Invoice, Scan to Excel, Scantron, Server OCR, Test Scanning, Zonal OCR, Zone OCR|

Why are the prices of OCR applications so different?

OCR software ranges in price from freeware all the way up to tens of thousands of dollars. What explains the difference between these applications? Here’s the breakdown:

OCR Freeware uses the SimpleOCR or Tesseract engines and provide limited scanning and output format capabilities. Recognition quality is generally poor except for the highest quality document images.
PDF OCR Converters provide good quality OCR engines like ABBYY, IRIS and OmniPage, but limit the output to searchable PDF files. These cost less than $100.
Standard OCR applications range from $100-$200 and provide full OCR capabilities including converting scans to Word, Excel, HTML and other editable formats.
Corporate OCR applications add advanced features like automated hotfolder processing, concurrent licensing and other features useful for business applications. Pricing for these is $200-$500.
OCR Servers provide scalable, enterprise OCR services for processing very high volumes of documents or providing OCR capabilities to users throughout the organization. Prices start around $1,500 and go up based on processing volume.
Enterprise Data Capture and Forms Processing applications are used to capture structured data from complex documents like healthcare claim forms and invoices that include things like tables, handwriting, checkboxes, and movable zones. These solutions can cost anywhere from around $1,000 to hundreds of thousands of dollars depending on the document volume and complexity of the project.

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SimpleIndex Barcode Suite

Simple Software SimpleIndex Product Suites offer you a better deal on bundles of essential products.

SimpleIndex Barcode Suite combines best Simple Software products to create a complete Barcode OCR solution. It includes:

SimpleIndex Barcode Server license with built in Accusoft barcode engine and server functionality.
SimpleSend solution enables automated sending of document files via secure FTP or email. SimpleSend enhances the functionality of SimpleIndex in several ways as well as functioning as a standalone application.
SimpleExport license is designed to convert any delimited text file into any XML or formatted text file format using XSLT. It automates the process of applying XSLTs, especially for document imaging applications where the data has matching files that must be moved or renamed along with the data.
5 licenses of SimpleCoversheet which is designed to work with data sources like SQL databases, spreadsheets and text files to dynamically build lists of barcodes to print. This is especially useful in document scanning applications where barcodes are used to identify and file documents automatically.

Demos and Additional Materials

Nikita2024-09-10T11:43:43-04:00Categories: Indian OCR Languages, Simple Software|Tags: Barcode OCR, Batch OCR, Batch OCR PDF, Convert Images to Searchable PDF, Convert PDF to Text, Data Capture, Data Extraction, Document Management, Document Processing Software, OCR PDF, OCR Scanner, PDF Data Extraction, PDF OCR|

Enterprise OCR Applications

Enterprise OCR Data Capture Software

Enterprise OCR refers to applications designed with the features and scalability required for large businesses and service operations.

Speed and efficiency are the name of the game at the enterprise level so options like batch processing, multi-user and multi-server workflows, security and compliance auditing are found in these applications.

Enterprise OCR can also refer to Enterprise Site Licensing for desktop OCR applications that allow any user in your organization to install licensed OCR tools without incremental costs. Contact Us for a quote on any Site License.

Enterprise Data Capture Solutions Enterprise Constitution Class Starship

Enterprise Document Management

With the high volume of documents coming out of an enterprise OCR product, there is a need for robust Document Management applications with enhanced features that cover the stricter oversight needs of large organizations. Sorting through thousands or millions of pages can quickly turn digital documents into a quagmire without proper organization, tagging, search and workflow capabilities.

Enterprise Document Management features include:

Digital signatures
Document life cycle management
Version control
Advanced keyword searching & full-text indexing
Audit trails (HIPAA, Sarbanes compliance)
Cloud Based Document Management Apps

Email archiving
Workflow routing
Enterprise Report Processing (ERP)
Document access control

Our document management solutions work with any of the enterprise OCR products below to provide a secure end-to-end solution. Contact Us to see how they work together in an online demo or get a quote.

Handprint Recognition Guide

What is ICR, Handprint Recognition?

Intelligent Character Recognition (ICR) is an advanced form of Optical Character Recognition (OCR) technology specifically designed to interpret and convert hand-printed text from scanned images into digital data. While standard OCR is optimized for machine-printed fonts, ICR utilizes neural networks and advanced pattern recognition to analyze the unique variations of human handwriting. This technology allows automated data capture software to accurately read and process filled-out paper forms, applications, and handwritten notes without requiring manual data entry.

Forms Processing Software uses ICR technology to automate data entry tasks involving hand-filled surveys, applications and forms. It provides interfaces for scanning, recognition, data verification and export, as well as management and monitoring tools to track large volumes of documents and data through the workflow.

Forms Processing also includes OCR (Optical Character Recognition) technology to recognize machine printed text, and OMR (Optical Mark Recognition) for check boxes and multiple choice bubbles.

Traditional forms processing relies on constrained handwriting, where boxes on the form force the filler to write with separated, printed block characters. Modern AI technology has dramatically improved the ability to recognized unconstrained handwriting and cursive script. Hand printed notes, free-form comments blocks, non-segmented fields, historic documents, and more can now be converted to text with acceptable accuracy where these were impossible just a few years ago.

Who can benefit from handwritten recognition software?

Any organization that collects data on paper-based forms, surveys or applications on a regular basis can get a very high return on investment by automating the data entry with forms processing software.

You do need to have a significant number of forms to justify the expense, at least a hundred forms per month or more depending on how […]

SimpleIndex OCR Server 1M PPY

SimpleIndex OCR Server 1 million pages per year – ABBYY FineReader OCR Server

Document capture solution with a one-click interface that automates your scanning and document filing by creating easy-to-find electronic content, saving you time and money. It’s highly customizable to meet even the most detailed needs, with top quality technicians to support your requirements.

Demos and Additional Materials

Nikita2024-09-10T11:41:38-04:00Categories: Batch OCR Software, Excel OCR, Server OCR, Simple Software, Zone OCR|Tags: Barcode OCR, Batch OCR, Batch OCR PDF, Convert Images to Searchable PDF, Convert PDF to Text, Data Capture, Data Extraction, Document Management, Document Processing Software, OCR PDF, OCR Scanner, PDF Data Extraction, PDF OCR, Server OCR|

SimpleIndex Professional

Document capture solution with a one-click interface that automates your scanning and document filing by creating easy-to-find electronic content, saving you time and money. It’s highly customizable to meet even the most detailed needs, with top quality technicians to support your requirements.

SimpleIndex Pro version Includes:

SimpleIndex Standard,

ISIS scanning,

FineReader OCR

Accusoft Barcode Upgrades

Demos and Additional Materials

Nikita2024-09-10T11:37:34-04:00Categories: Batch OCR Software, Desktop OCR, Excel OCR, Indian OCR Languages, Simple Software, Zone OCR|Tags: Barcode OCR, Batch OCR, Batch OCR PDF, Convert Images to Searchable PDF, Convert PDF to Text, Data Capture, Data Extraction, Document Management, Document Processing Software, OCR PDF, OCR Scanner, PDF Data Extraction, PDF OCR|

SimpleIndex Standard

Document capture solution with a one-click interface that automates your scanning and document filing by creating easy-to-find electronic content, saving you time and money. It’s highly customizable to meet even the most detailed needs, with top quality technicians to support your requirements.

SimpleIndex Standard version
Includes:

basic text and barcode recognition,

TWAIN scanning

Demos and Additional Materials

Nikita2024-09-10T11:37:07-04:00Categories: Batch OCR Software, Desktop OCR, Indian OCR Languages, Simple Software, Zone OCR|Tags: Barcode OCR, Batch OCR, Batch OCR PDF, Convert Images to Searchable PDF, Convert PDF to Text, Data Capture, Data Extraction, Document Management, Document Processing Software, OCR PDF, OCR Scanner, PDF Data Extraction, PDF OCR|