How to use Zone OCR when the data can be in different locations?

Modern Forms Processing software can use rules-based templates for locating data on documents based on label keywords, data types, regular expression pattern matching and other methods.

The most common example in business is an Invoice. Businesses receive invoices from 1000s of different vendors, each with important information like the Invoice Number, Due Date and Total needed to process the document, but each vendor invoice is formatted a little differently than the others.

Software like ABBYY FlexiCapture will look for keywords like “Invoice Number” or variations like “Inv #” and “Invoice No.” to locate the invoice number value on each invoice.

These applications are also able to capture complex table data and output to formats like Excel or a SQL Database, especially when it doesn’t line up into regular columns.

In recent years, artificial intelligence based training has made it possible to simply point and click on the location of data on documents as you process them and generate these templates automatically, dramatically reducing the need for ongoing expert help these systems require.

aaron2021-01-25T09:14:33-05:00Tags: Automate Data Entry, Batch OCR, Batch OCR PDF, Data Capture, Data Extraction, Electronic Data Capture, Extract Text from Image, Forms Processing, PDF Data Extraction, Server OCR, Zonal OCR, Zone OCR|

Using OCR to capture data from tables and reports

Data that repeats over and over again in a document can be OCR’d to Microsoft Excel, Google Sheets and other spreadsheet formats, or a SQL Database like Access, SQL Server, MySQL and Oracle.

Inexpensive Desktop OCR products like FineReader, ReadIRIS and OmniPage can automatically convert data from tables to Excel and other spreadsheets, as long as the columns are standard and don’t “overlap” such that different field values appear in the same column area, like when one row of each record represents one set of columns and a second row has additional column data.

Converted data will require some clean-up before it is usable in any database or software application, and it is difficult to convert large numbers of documents in batches this way. But it’s a good way to produce structured data from large single reports or small batches of similar report data.

For more complex tables, tables with similar data but different formats on different documents (like Invoices), tables with nested structure like header and detail rows, Enterprise Forms Processing software is required to turn these documents into structured data like XML, JSON or SQL database tables.

aaron2022-06-21T14:54:25-04:00Tags: Convert PDF to Excel, Data Capture, Data Extraction, Desktop OCR, Electronic Data Capture, Excel OCR, Extract Text from Image, Forms Processing, Invoice Capture, Invoice OCR, OCR Tables, OCR to Excel, PDF Data Extraction, Scan to Excel, Table Extraction|

Using ABBYY Vantage Document Skills

Processing Your First Documents with Vantage

Learn how easy it is to get started with Vantage – upload your documents and Vantage will take care of the rest.

How to Create and Train a Vantage Document Skill

Learn how to use the Vantage Skill Designer to create and train a new Document Skill with just a few sample documents.

How to Create and Train a Classification Skill in ABBYY Vantage

Learn how to use the Vantage Skill Designer to train a new Classification Skill. You need just a few samples of each document class.

How to Automate a Complete Workflow, by Creating a Vantage Process Skill

How to Edit a Document Skill

Learn how to adapt already existing skills to your specific documents and business requirements.

How to perform the first authentication in Vantage Swagger UI?

To get a first access token perform the initial authentification using the default client, one does not need to enter any passwords or client ID. The initial authentication is preconfigured. Just open a Swagger page (EU link or US link), click Authorize:

Select all scopes, and click Authorize again:

The password should be specified only for a custom client. A custom client can be created after the initial initialization.

References

EU Help: Getting a Tenant Identifier or US Help: Getting a Tenant Identifier

EU Help: Creating a Client or US Help: Creating a Client

Learn more at ABBYY […]

FlexiCapture and Vantage Natural Language Processing (NLP)

How to train NLP machine learning model

Today different industries face similar challenges as they seek to extract information from business documents, such as policies, e-mails and legal agreements – and most agree that is costly, time consuming and prone to errors with manual data entry.

In this video you will learn how to train NLP machine learning model in FlexiCapture to extract entities and text passages from Lease agreements.

Converting unstructured documents into structured data automatically makes this information available to your business applications while saving you time, money, and labor in the process.

Adding a field which is captured by flexilayout to a NLP-trained Document Definition

You can add the new flexible layout as additional layout to the existing one.
To do that, please open the Document Definition Editor, go to the Section’s properties and load the new layout as additional FlexiLayout.

Catherine2022-06-21T14:38:46-04:00Tags: AI Classification, AI OCR Training, Artificial Intelligence, Automate Data Entry, Data Capture, Data Extraction, Electronic Data Capture, Extract Text from Image, Machine Learning, NLP, OCR Solution, OCR Text, OCR Training, PDF Text Extraction, Robotic Process Automation, RPA, Text Recognition|

Using FlexiLayout Studio to Design Data Capture Templates

FlexiLayout: How to capture a table using Repeating Group if table header is on each page

In some cases, we might have a table that we are not able to capture correctly using a traditional method – Table element. In such cases, we usually use Repeating Group element.

But what if we come across a multi-page document that has a table header on each page?

We can use two following methods to capture such a table using the Repeating Groups.

Using Absolute search area constraints

To limit the search area to the table area so that it doesn’t capture unnecessary text outside of the table, we can use Absolute search area constraints in the Search Constraints tab.

You can measure the area with the Measure Rectangle tool.

Using nested Repeating groups

Sometimes it might be not suitable to use the Absolute search area constraints method because other tables using this layout might have different positions and lengths of elements, thus making it not convenient to use the method, because you will have to re-measure the area every single time.

In such a case, you can use the nested Repeating group method.

Create the first, “main” Repeating group that will include the Table header and footer.
Next, create the nested RG in the first RG. The relations are as follows:
These are the main steps, other elements in the RG don’t need any specific settings and should be designed according to the needed results.

Additional information

FlexiLayout: Capturing a table using Repeating Group

How to reliably capture elements in FlexiLayout Studio if the image resolution can vary

When the image resolution varies, then the search area of elements based on absolute offsets can miss […]

How to enable email notification of PaperVision Capture errors

A useful feature of PaperVision Capture is the ability to receive an email notification from a PaperVision Capture service when the service encounters an error. By default, these errors are written only to the Windows event log, but with email notifications enabled, users can also be directly notified of problems in their PaperVision Capture environment.

Enabling email notifications requires a few modifications to the logging settings for each of the PaperVision Capture services: Process Initiator, Process Worker, Gateway Server, and Data Transfer Agent. Also, an SMTP server is required for email notifications.

Follow these steps to enable email notifications for PaperVision Capture services:

Open the configuration file for a PaperVision Capture service in Notepad. These configuration files are usually located in C:\Program Files (x86)\Digitech Systems\PaperVision Capture. The following is a list of applicable configuration files:
- DSI.PVECommon.PVProcInit.exe.config
- DSI.PVECommon.PVProcWork.exe.config
- DSI.Gateway.GatewayServer.exe.config
- DSI.DataTransferAgent.Service.exe.Config

Find each of the “listener” sections (in each configuration file, there is a listener section for each category of error) in the configuration file. Here is an example:

<add name="Application" switchValue="Error"><listeners>
<!--Commented listeners will NOT log and uncommented listeners will log.-->
<add name="Event Log Destination"/>
<!--<add name="Flat File Destination" />-->
<!--<add name="Email TraceListener" />-->
</listeners> </add>

To enable email notifications, in all of the listener sections, change:

<!--<add name=”Email TraceListener” />-->

To:

<add name=”Email TraceListener” />

Once email notifications are enabled, the settings for these notifications must be modified. Find the following line:

<add name="Email TraceListener" smtpServer="127.0.0.1" smtpPort="25" toAddress="to@example.com" fromAddress="from@example.com" subjectLineStarter="PaperVision Process Worker Event:" subjectLineEnder="" formatter="Text Formatter" listenerDataType="Microsoft.Practices.EnterpriseLibrary.Logging.Configuration.EmailTraceListenerData, Microsoft.Practices.EnterpriseLibrary.Logging, Version=2.0.0.0, Culture=neutral, PublicKeyToken=469958bca2e00646" traceOutputOptions="None" type="Microsoft.Practices.EnterpriseLibrary.Logging.TraceListeners.EmailTraceListener, Microsoft.Practices.EnterpriseLibrary.Logging, Version=2.0.0.0, Culture=neutral, PublicKeyToken=469958bca2e00646"/>

Within this section, find smtpServer=”127.0.0.1” and change the IP address to the IP address of your SMTP server
Find smtpPort=”25” and change the port to the SMTP port being used by the SMTP server
Find toAddress=”to@example.com” and change the email address to any email address to which these notifications must be sent; multiple email addresses can be specified by separating them […]

Catherine2022-07-05T17:28:43-04:00Tags: Data Capture, Electronic Data Capture|

Applications

When you scan a document that has text or numeric data on it, you are able to read and understand what is written in the scanned image. However, to a computer, the resulting image file is just as meaningless an assortment of pixels as a landscape photo. In order to transform this information into an editable format that you can search through, copy, and modify without retyping it manually, you will need the an Optical Character Recognition (OCR) software.

There is a wide variety of OCR software available. While they all share the ability to convert images of machine printed (not handwritten) text or numbers into an editable format, the various software often have different features, accuracy, prices, and language options.

You can find the various types of OCR software with a description of each below.

Users within a single department, working from home or who have a small business can simply scan their documents to a folder that is shared to everyone. In this “ad-hoc” scenario you only need some basic document scanning software to simplify and bring consistency to your filing system.

If you want to move to the next level, there are Desktop Document Management options that provide an all-in-one means for capture, storage, search and retrieval of documents. Additionally, they provide security, advanced capabilities and ease of use above that of the ad-hoc methods

And let’s not forget cloud-based options that alleviate the need to maintain storage servers or keep software up to date.

Need a simple, no frills OCR solution without spending hundreds of dollars on a professional software package? Look no further. There is a no cost, donation optional, OCR freeware solution for […]

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ABBYY OCR

ABBYY is one of the leading OCR (Optical Character Recognition) companies in a world. They offer a large variety of document capture and automation products starting with FineReader Pro for individual or small business scale companies and FineReader Corporate. If you need to process many thousands or millions of pages, ABBYY has FineReader Server for full-text OCR and FlexiCapture for OCR data capture. Many companies are using their products for its flexibility and scalability, there is always a way to customize ABBYY OCR products to fit your automation needs.

ABBYY FineReader OCR software helps individuals turn scans of paper documents, PDF files, and digital photographs into searchable and editable formats. Unmatched text recognition accuracy and document conversion capabilities virtually eliminate retyping and reformatting. Intuitive use and one-click automated conversion tasks let you do more with this OCR software in fewer steps. Up to 190 languages supported for text recognition and document conversion – absolute record on OCR/PDF software market!

ABBYY FlexiCapture is a powerful data capture and document processing solution. It is designed to transform streams of documents of any structure and complexity into business-ready data. Solid recognition technologies, automatic document classification and a highly scalable and customizable architecture, will allow it to help companies and organizations of any size to streamline their business processes, increase efficiency and reduce costs.

ABBYY FineReader Server is powerful server-based OCR software for automated document capture and PDF conversion. Designed for mid- to high-volume batch processing, it enables organizations and scanning service providers to establish cost-efficient processes for converting paper, as well as TIFF, JPEG, and PDF image documents into electronic files suitable for full-text search and long-term digital archiving.

ScanStore and SimpleSoftware are highly experienced integrators of ABBYY […]

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Convert Image to Excel

Two Ways to Convert Image to Excel

OCR to Excel

Two Types of OCR to Excel Projects

Batch OCR Software

Batch OCR for Full-Text Conversion & Searchable PDF

The primary purpose of Optical Character Recognition is to quickly and automatically convert scanned images of machine-printed (typed) text into actual text data that you can search through and modify.

Batch OCR software allows for the conversion of multiple files at once, usually through a hot folder or watched email inbox method that converts any files added to a particular folder.

The ability to watch a hotfolder and automatically convert documents is included in the complete versions of desktop OCR products, like FineReader Corporate, OmniPage Ultimate or ReadIRIS Corporate.

While automatic processing is available in these applications, they are not designed for true server-based processing since the application has to be running on the user’s desktop. OCR servers are designed for unattended batch OCR processing and high-volume applications that require multiple CPUs and processing workflows.

Those applications are all designed for traditional, full-page OCR conversions to text, Word, Excel, or searchable PDF documents.

Batch OCR for Data Capture

OCR Data Capture systems are designed to read specific data points from documents and output structured data like CSV, XML, JSON or SQL databases. SimpleIndex, FlexiCapture and PaperVision Capture all offer batch zone OCR as well as advanced features like AI-based training, invoice processing and line items.

OCR Experts At Your Service

Our OCR experts can help you find the batch OCR software that is right for your project, as well as providing remote installation, setup, training and support that’s not available for most desktop OCR applications. We can also help with enterprise implementations, custom API integrations, […]

OCR Servers

Enterprise OCR servers let you perform Optical Character Recognition on thousands of documents at a time, scaling to meet the demands of the largest document conversions.

Traditional Desktop OCR applications require a person to load the scanned document, run the OCR process and save the output files. This makes sense when you are converting individual documents, but large organizations with thousands or millions of documents need something much more automated and scalable.

OCR Server processing workflow

Typical Enterprise OCR Applications

As the cost of OCR software and hardware goes down each year and the quality goes up, full-text search is included in more and more records management applications. Typical applications include:

Data mining
Litigation support
Full-text searching
Document management

Features of Enterprise OCR Servers

OCR is performed in the background without a user interface
Files are imported automatically from hotfolders
Ability to use multiple CPUs and servers for processing
Management tools for remote administration
Web service & API integration to submit OCR jobs

What is the Best OCR Server?

The ABBYY FineReader Server offers the best combination of features, performance and pricing. It has flexible licensing, including an unlimited CPU-based license that does not limit the number of pages processed.

Foxit PDF Compressor has the lowest entry level pricing, OmniPage OCR and unique PDF compression technology that can dramatically reduce the size of searchable PDF documents, leading to faster viewing and lowered cloud storage and bandwidth costs.

The SimpleIndex Server offers affordable unattended OCR services coupled with advanced data extraction and indexing capabilities that organizes documents automatically or saves metadata to Excel or a SQL database. It doesn’t have the scalability, API interfaces or compression technology that other OCR servers have, but you can bundle the Standard Server version with them to add indexing, […]

Document Scanning

One Source, Many Solutions

There are many document scanning solutions to choose from. ScanStore offers many of the top document imaging solutions under one virtual roof. ScanStore‘s CDIA+ consultants can work with you to explain the strengths and weaknesses of each option and even provide a demo of the products using samples that you provide.

You’ll find flexibility with each of these products allowing a one-person shop to jump right in, or scale up to enterprise or service bureau proportions. If you need to throw some data capture into the document imaging mix, ScanStore also carries OCR, forms processing and document management tools.

Information and Advice

Take a look at the Scanning Solutions Comparison page to find in-depth information on the features of the available offerings and for more insight in finding the best fit.

And be sure not to miss the detailed comparison of the favorite Batch Scanning solutions in the exclusive Document Scanning Software Review.

What’s Right for You

You want a paperless office and document scanning is part of the path to get you there. Simply buying a scanner and feeding paper into it isn’t going to save you money. Automation of the scanning process is what holds costs down and drives up your Return on Investment.

For example, if an OCR automation costs $3,000 to implement, but by doing so you save a $15/hr employee 10 hours per week of data entry, the feature has paid for itself in 20 weeks.

So how do we automate the data capture? Here are a few possibilities:

Full-Page OCR turns a scan into a full-text document you can search
Barcodes on each document contain key data like a customer name or invoice number
A single field […]

Forms Processing

What is ICR, Survey & Forms Processing?

ICR stands for Intelligent Character Recognition and is the technology that allows software to interpret hand printed text on scanned images.

Data Capture Forms OCR Forms Processing Software uses ICR technology to automate data entry tasks involving hand-filled surveys, applications and forms. It provides interfaces for scanning, recognition, data verification and export, as well as management and monitoring tools to track large volumes of documents and data through the workflow.

Forms Processing also includes OCR (Optical Character Recognition) technology to recognize machine printed text, and OMR (Optical Mark Recognition) for check boxes and multiple choice bubbles.

It is also possible to use these applications to automate data collection from PDF forms, Word documents, Excel spreadsheets, and other formats used to fill out forms electronically. Many include the ability to publish forms as paper, fillable PDF and web pages simultaneously to distribute and collect data from multiple sources into one dataset.

Who can benefit from forms processing software?

Any organization that collects data on paper-based forms, surveys or applications on a regular basis can get a very high return on investment by automating the data entry with forms processing software.

You do need to have a significant number of forms to justify the expense– at least a hundred forms per month or more depending on how much data is being captured. If the data entry task can be done in under 100 man-hours then it is not a good candidate for automation with ICR software.

Organizations that have many separate departments that collect data on forms can share the budget for forms processing software by re-using it for other projects. Your current project may not be big enough to justify the expense, but when combined with one or two others it would be.

How much do […]

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SimpleOCR | OCR Software Experts

Learn More Download Now

Document Scanners
& Scanner Parts

Accurate OCR starts with quality images. Efficient OCR starts with fast scanning. Find Document Scanners built for OCR at ScanStore.

Our Team of OCR experts is here to help! SimpleOCR is not just Freeware, we have every kind of OCR solution from PDF Converters to Enterprise Data Capture, OCR Servers and Handprint Recognition for Forms and Surveys. Live chat with an OCR specialist now or Contact Us for a consultation on your OCR project.

SimpleOCR is the popular freeware OCR Software with hundreds of thousands of users worldwide. SimpleOCR is also a royalty-free OCR SDK for developers to use in their custom applications.

SimpleIndex is OCR built for business, offering powerful batch scanning, OCR server, and data capture features with a simple user interface and affordable licensing.

If you like free stuff, freeware versions of our SimpleView Document Viewer (with Tesseract OCR), SimpleCoversheet Bar Code Printer, and SimpleExport CSV to XML Converter are also available.

If you have a scanner and want to avoid retyping your documents, SimpleOCR is the fast, free way to do it. The SimpleOCR freeware is 100% free and not limited in any way. Anyone can use SimpleOCR for free–home users, educational institutions, even corporate users.

If your documents have multi-column layouts, non-standard fonts, tables, poor quality or digital camera images, you will not have much success with applications based on free and open source engines like SimpleOCR and Tesseract. You will need a commercial OCR application to get an accurate read. Our OCR Guide compares desktop and […]

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HealthCare Claims Forms Processing

Automating Medical Forms with OCR

Perform your claims processing faster, with less errors and effort using OCR.

Once the form is scanned, our software:

Electronically isolates and records information provided in the different fields
Transfers and fills that information
Checks for errors and flags those errors for easy verification.
Automatically generates the proper organization and format of the form to meet requirements
Accurately submits and stores your claim

By expediting claim processing and increasing accuracy,

you can decrease the overall time it takes to process claims to ensure faster payments.

The open architecture and technology allow for flexibility

to customize and enhance system operations to specifically fit your organization’s unique requirements and easily meet changing healthcare industry standards.

In coordination with our team of experienced professionals,

we can provide the critical expertise and effective ongoing support that you need to succeed in the ever-changing healthcare industry.

Other functions and benefits include:

Index forms for instant searching and viewing
Reduce the risk of combining redundant member information
Customized to specifically fit your company’s requirements
Improve exception handling
Maintains both professional and institutional claim types with all required information
Reduce errors
Increase accuracy, productivity, and profitability
Predefined templates for fast implementation

The forms CMS 1500 (formerly HCFA 1500) and UB-04 are the most common medical forms used to submit a claim. The form CMS 1500 is the universal claim form used by non-institutional healthcare providers, such as private practices, to bill specific covered services. The form UB-04 is very similar to the CMS 1500, but it is used by institutional healthcare providers, such as hospitals, to submit claims. […]

Nikita2022-06-21T11:25:28-04:00Tags: Automate Data Entry, Best Software to Create Forms, Data Capture, Data Extraction, Electronic Data Capture, Forms Processing, Healthcare OCR, Knoxville TN OCR Solutions, OCR Form, OCR Form Software, OCR Solution, PDF Data Extraction|

Invoice Processing

What is Invoice Processing?

Invoice Processing Software uses OCR data capture technology and page layout analysis to automatically identify the common data elements in an invoice, such as vendor, date, amount, invoice number, line item data, etc.. Invoice Processing applications are built using the same technology as other data extraction applications, but have been specifically configured to recognize Invoices since they are one of the most common documents that companies need to automate.

Who can benefit from Invoice Processing software?

Data Capture Forms OCR Any organization that receives a large number of vendor invoices on paper can benefit from invoice processing technology. The more data from each invoice that you are hand-keying into your accounting software the more benefit you can get from each page you automate.

Accounting firms and other companies that do outsourced accounts payable processing stand to gain the most return on investment from automation. It also has the benefit of on-shoring the data entry, providing additional security and piece of mind to your customers.

A robust OCR invoice processing solution becomes justifiable when you have over 1,000 invoices per month. When dealing with smaller volumes the potential return on investment does not justify investment in an enterprise solution. However, a simple document scanning solution to digitize and store scanned invoices can still provide many benefits.

How does it lower the cost of AP processing?

There are many benefits to OCR invoice systems when it comes to AP processing that give these systems a very high return on investment.

Automate data entry tasks
Eliminate data entry errors with validation rules and improved UI
Automate retrieval of invoices from vendor websites or email
Assign Profit Centers and GL Codes based on business rules
Match invoices against open POs

[…]

Handprint Recognition Guide

What is ICR, Handprint Recognition?

ICR stands for Intelligent Character Recognition and is the technology that allows software to interpret hand printed text on scanned images.

Forms Processing Software uses ICR technology to automate data entry tasks involving hand-filled surveys, applications and forms. It provides interfaces for scanning, recognition, data verification and export, as well as management and monitoring tools to track large volumes of documents and data through the workflow.

Forms Processing also includes OCR (Optical Character Recognition) technology to recognize machine printed text, and OMR (Optical Mark Recognition) for check boxes and multiple choice bubbles.

Traditional forms processing relies on constrained handwriting, where boxes on the form force the filler to write with separated, printed block characters. Modern AI technology has dramatically improved the ability to recognized unconstrained handwriting and cursive script. Hand printed notes, free-form comments blocks, non-segmented fields, historic documents, and more can now be converted to text with acceptable accuracy where these were impossible just a few years ago.

Who can benefit from handwritten recognition software?

Any organization that collects data on paper-based forms, surveys or applications on a regular basis can get a very high return on investment by automating the data entry with forms processing software.

You do need to have a significant number of forms to justify the expense, at least a hundred forms per month or more depending on how much data is being captured. If the data entry task can be done in under 25 working hours then it is probably not a good candidate for automation with ICR software.

Organizations that have many separate departments that collect data on forms can share the budget for forms processing software by re-using it for other projects. Your current project […]

Enterprise OCR Applications

Enterprise OCR Data Capture Software

Enterprise OCR refers to applications designed with the features and scalability required for large businesses and service operations.

Speed and efficiency are the name of the game at the enterprise level so options like batch processing, multi-user and multi-server workflows, security and compliance auditing are found in these applications.

Enterprise OCR can also refer to Enterprise Site Licensing for desktop OCR applications that allow any user in your organization to install licensed OCR tools without incremental costs. Contact Us for a quote on any Site License.

Enterprise Data Capture Solutions Enterprise Constitution Class Starship

Enterprise Document Management

With the high volume of documents coming out of an enterprise OCR product, there is a need for robust Document Management applications with enhanced features that cover the stricter oversight needs of large organizations. Sorting through thousands or millions of pages can quickly turn digital documents into a quagmire without proper organization, tagging, search and workflow capabilities.

Enterprise Document Management features include:

Digital signatures
Document life cycle management
Version control
Advanced keyword searching & full-text indexing
Audit trails (HIPAA, Sarbanes compliance)
Cloud Based Document Management Apps
Email archiving
Workflow routing
Enterprise Report Processing (ERP)
Document access control

Our document management solutions work with any of the enterprise OCR products below to provide a secure end-to-end solution. Contact Us to see how they work together in an online demo or get a quote.

OCR to Database

Data is Everything. It does not matter in what field your company works, after all everything will be distilled into digits of data and accumulated in Database to be processed, stored, repurposed and reassembled again, again and again. All organizations have database, that acts as a repository for all of their information. And you may survive with manual data entry, or using spreadsheets or just folders with documents for some time, but eventually just mare amount of Data will become overwhelming.

Luckily there are plenty of solutions for your Database. You can choose between SQL (MySQL, Access, Postgres, …) or NoSQL (Mongo, AWS, …) solutions for storing and processing Data, but there will be always an issue of how raw unprocessed digits get from images or texts into more structured form of your Database. Identifying and transferring all of this data can be a bit of a task. Misreading data or mismatching of data to fields could easily ruin your data processing system. Thus, precision of data character recognition becomes essential.

One of the solutions is to keep these processes of scanning and data transferring separate. You can use one software for character recognition and transferring data from image to PDF or text document. And then to use PDF (or text) to database converters to extract that data into your database format. The very obvious disadvantage of this approach is that it adds the whole extra step into your data processing. You will start accumulate additional errors, will add time for setting up additional conversion, will add time to data processing and will add time for inevitable error identifying and bug fixing. It may work for smaller companies, but on larger enterprise level it becomes cost prohibitive.

Another solution is OCR to Database direct approach. […]

Knowledge Base

The SimpleOCR Knowledge Base contains frequently asked questions and answers, technical guides and general information on a broad range of optical character recognition, handprint recognition, data capture, PDF OCR, AP invoice scanning and zone OCR applications.

Contact Us for FREE Consultation on Your OCR Project

aaron2022-06-16T17:40:53-04:00Tags: Accounts Payable Automation, Accounts Payable OCR, AI Classification, AP Invoice Scanning, Automate Data Entry, Automated Invoice Processing Software, Automatic Classification, Automatic Document Separation, Batch OCR, Batch OCR PDF, Batch OCR Software, Best OCR Software for Handwriting, Check Mark Recognition, Checkbox Recognition, Convert Handprint to Text, Convert Images to Searchable PDF, Convert Images to Word, Convert PDF to Editable Word, Convert PDF to Text, Cursive Handwriting Recognition, Data Capture, Data Extraction, Electronic Data Capture, Handprint Recognition, Handwriting Recognition, ICR, Invoice Automation Software, Invoice Capture, Invoice Imaging, Invoice OCR, Invoice Recognition, Invoice Scanning Software, Invoice Workflow Software, Knoxville TN OCR Solutions, OCR Character Recognition, OCR Invoice Processing, OCR PDF, OCR Scanner, OMR, Optical Character Recognition, Optical Mark Recognition, PDF Converters, PDF Data Extraction, PDF OCR, PDF Text Extraction, PDF to TXT Converter, Read Handwriting, Receipt Scanning, Scan Handwriting to Text, Scan Invoice, Scan to Excel, Scantron, Server OCR, Simple Invoice Software, Test Scanning, Text Recognition|

OCR Data Capture

What is OCR Data Capture?

document OCR process automation OCR stands for Optical Character Recognition and is the technology that allows software to interpret text on scanned images. When this technology is applied to automating business data entry processes it’s referred to as OCR Data Capture.

Many are familiar with popular desktop OCR applications designed to convert scanned images to editable documents. When this process is applied to specific areas of the document containing data fields it’s called zone OCR. But OCR data capture software is more than just simple zone OCR. Modern applications use some or all of these technologies:

Handprint recognition (ICR or Intelligent Character Recognition) for forms processing.
Advanced rules-based templates for locating common data elements on pages with different layouts and formatting.
Artificial intelligence that is able to use point and click user feedback to train recognition templates automatically.
Natural language processing is able to interpret paragraphs of text and extract meaningful data from them.
Robotic process automation puts back office integration into the hands of power users instead of programmers.
Preconfigured form templates and business rules for common applications like invoice processing and healthcare claim forms.

Enterprise data capture systems provide interfaces for scanning, recognition, data verification and export, as well as management and monitoring tools to track large volumes of documents and data through the workflow.

Who can benefit from OCR data capture software?

messy business information made easy with ocr data capture Any organization that collects data from paper documents, or electronic files like PDF and Office documents, can get a very high return on investment by automating the data entry with OCR data capture software.

You do need to have a significant number of documents to […]

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OCR Consulting Services

OCR Experts for Any Project

Our unique team of OCR experts are equipped to help out with OCR projects of any size or complexity. We have support specialists that can remotely configure desktop solutions in a matter of minutes and expert systems integrators with years of programming, database design, and robotic process automation experience.

Desktop OCR

Use our online store to order desktop OCR applications and our staff will be happy to answer your setup questions via email or web chat.

Remote configuration and training services using GotoMeeting are available for a low hourly rate.

Let Us OCR That For You

Got a one-time conversion and don’t want to hassle with software? Upload your scanned document to us and we’ll send back the converted files. Optional verification service corrects recognition errors and layout issue for a low hourly rate.

Data processing for forms, reports, directories, and other documents is also available with output to CSV, Excel, XML, JSON, SQL, etc.

Contact us and if possible provide a sample, total pages, desired output and whether you want us to correct the results after OCR and we’ll reply back with a quote right away. Prices start at $50 for up to 1,000 pages.

Batch Scanning & OCR Servers

Automate document scanning and digital document archival processes using zone OCR, barcode recognition, database integration and other technologies.

Small business systems and single document workflows can be setup remotely via GotoMeeting, usually in just a few hours. Chat now if we’re online or leave a message to schedule a consultation.

Data Capture and Forms Processing

Advanced data extraction solutions that can turn the most complex documents into structured data ready […]

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Robotic Process Automation

Introducing Robotic Process Automation

RPA stands for Robotic Process Automation and it represents a new approach to business automation that helps minimize the technical hurdles required for implementing new workflows.

Traditional business process automations rely on application programming interfaces (APIs) to allow systems to exchange data. This approach has two main drawbacks:

The application vendor must make those APIs available
A programmer needs to write custom code to interface with them

If your software vendor does not provide an interface for consuming the data you need to automate, then you’re out of luck. And even if they do, the development costs can eliminate the ROI if the transaction volume isn’t large enough.

RPA tools avoid the API problem by interfacing directly with the application user interface just like a human would do. They use artificial intelligence and machine learning to “watch” the operator perform a task within the application then creates its own program (called a “bot”) to mimic it. This means that:

Bots can do anything a human can do within the application
Users can create a bot without writing code

Practically speaking, an experienced robotic process automation consultant with programming experience is required to roll out an RPA solution enterprise-wide, and most users will only be able to automate small, routine tasks without assistance. Business-critical, high-volume automations will still involve coding. But RPA dramatically reduces the implementation time and avoids the need to retrofit APIs for software applications that were not designed to support them.

Using RPA with OCR Data Capture

OCR Data Capture is one of the most common business processes to automate with RPA. Taking data stored in paper or electronic documents and […]

Digitech Systems OCR

Digitech Systems creates an award-winning digitization and content management software and cloud services that deliver Any Document, Anywhere, Anytime^®, organizations of all sizes now securely and effectively extract, manage and automate their business information.

The PaperVision and ImageSilo brands are used by thousands of businesses worldwide from global conglomerates to Main Street to help teams pave the path to more meaningful work by transforming how they handle digital files, processes, documents, and more.

Starting with PaperFlow digitization software, subsequent years brought on-premise information management (PaperVision Enterprise, 1998), the world’s first cloud Enterprise Content Management system (ImageSilo, 1999), business process automation (PaperVision Enterprise WorkFlow, 2002), intelligent data capture (PaperVision Capture, 2009), and AI-enabled forms processing (PaperVision Forms Magic™, 2016). The PaperVision^®.com cloud-based information management system was introduced in 2020. These products provide unprecedented ease-of-use and architectural flexibility, while balancing fully featured products with a sensible price/performance ratio and legendary customer service.

PaperVision Enterprise performs dependable electronic document management to automate office environments, conserve paper, time, money, and provide peace of mind. Retrieval solutions provide enterprise scalability and functionality with advanced features that enhance your efficiency and protect corporate data. Electronic information is retrieved instantly with our user-friendly graphical interface that displays a complete overview of all your available projects. View, manipulate, print, fax, export, and e-mail documents directly from your PC. On-premise installation or cloud hosted services available.

PaperVision Direct Scan, import, index, and organize paper documents using your existing scanners and multi-function devices (MFD) to create convenient digital files and securely upload them to the cloud. Start scanning documents right at your desk! Turn any vulnerable paper document into a useful digital file that can be securely managed in your PaperVision.com cloud service.

PaperVision Capture Forms Magic adds handwriting […]

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References

Additional information

There is a wide variety of OCR software available. While they all share the ability to convert images of machine printed (not handwritten) text or numbers into an editable format, the various software often have different features, accuracy, prices, and language options.

You can find the various types of OCR software with a description of each below.

Users within a single department, working from home or who have a small business can simply scan their documents to a folder that is shared to everyone. In this “ad-hoc” scenario you only need some basic document scanning software to simplify and bring consistency to your filing system.

If you want to move to the next level, there are Desktop Document Management options that provide an all-in-one means for capture, storage, search and retrieval of documents. Additionally, they provide security, advanced capabilities and ease of use above that of the ad-hoc methods

And let’s not forget cloud-based options that alleviate the need to maintain storage servers or keep software up to date.

DiVA (Cloud-based)

Two Ways to Convert Image to Excel

Two Types of OCR to Excel Projects

Batch OCR for Full-Text Conversion & Searchable PDF

Enterprise OCR servers let you perform Optical Character Recognition on thousands of documents at a time, scaling to meet the demands of the largest document conversions.

Typical Enterprise OCR Applications

Features of Enterprise OCR Servers

What is the Best OCR Server?

One Source, Many Solutions

Information and Advice

Take a look at the Scanning Solutions Comparison page to find in-depth information on the features of the available offerings and for more insight in finding the best fit.

And be sure not to miss the detailed comparison of the favorite Batch Scanning solutions in the exclusive Document Scanning Software Review.

What’s Right for You

You want a paperless office and document scanning is part of the path to get you there. Simply buying a scanner and feeding paper into it isn’t going to save you money. Automation of the scanning process is what holds costs down and drives up your Return on Investment.

For example, if an OCR automation costs $3,000 to implement, but by doing so you save a $15/hr employee 10 hours per week of data entry, the feature has paid for itself in 20 weeks.

So how do we automate the data capture? Here are a few possibilities:

Full-Page OCR turns a scan into a full-text document you can search

Barcodes on each document contain key data like a customer name or invoice number

A single field […]

What is ICR, Survey & Forms Processing?

Who can benefit from forms processing software?

How much do […]

Document Scanners & Scanner Parts

Perform your claims processing faster, with less errors and effort using OCR.

Once the form is scanned, our software:

By expediting claim processing and increasing accuracy,

The open architecture and technology allow for flexibility

In coordination with our team of experienced professionals,

Other functions and benefits include:

What is Invoice Processing?

Who can benefit from Invoice Processing software?

How does it lower the cost of AP processing?

What is ICR, Handprint Recognition?

Who can benefit from handwritten recognition software?

Enterprise Document Management features include:

Another solution is OCR to Database direct approach. […]

Contact Us for FREE Consultation on Your OCR Project

What is OCR Data Capture?

Who can benefit from OCR data capture software?

OCR Experts for Any Project

Let Us OCR That For You

Batch Scanning & OCR Servers

Data Capture and Forms Processing

Introducing Robotic Process Automation

Using RPA with OCR Data Capture

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Document Scanners
& Scanner Parts