How do I ensure that the list of documents I am combining will be in order when I right click “Combine files as one PDF”?
Pre sort the documents before combining and then use shift + click to select all files, then right click on the first file in the list and select “Combine files as one PDF”. Note that if you right click on any other file in the group the files will be combined starting at that file and not the first file.
Redaction is the process of removing information from documents, typically confidential information, before final publication. This is most popular in the Legal industry when names and personal information is removed from a file before it is made accessible by the public. During the redaction process, words can be blacked out to make them unreadable and unsearchable
How to use redact:
The [CURRENTDATETIME] tag can be used to set up WorkFlow pre-conditions where [CURRENTDATETIME] represents the current system time and also dates within Records Retention jobs.
When setting up Records Retention policies and WorkFlow definitions, it may be helpful to be able to reference the current system time to determine if documents should be selected. The [CURRENTDATETIME] is the current system time of the automation server when it runs the specified operation. This means the value is always changing. Date ranges can also be used, for example:
[CURRENTDATETIME+1Y] = Current Date/Time plus 1 year
Example:
If you want to bring documents into a WorkFlow 90 days after a specified date index field, set up the WorkFlow pre-condition so the date fields From range is [CURRENTDATETIME-50Y] and the To range is [CURRENTDATETIME-90D]. This means that every time the WorkFlow checks for new documents it uses the time the operation runs for the CURRENTDATETIME value. Any document where the date field falls in the range of the current system time minus 50 years to the current system time minus 90 days will be brought into the WorkFlow. If a document is added with today’s date, it will not enter the WorkFlow.
Within PaperVision Capture, regular expressions can be used to validate batch names and index fields populated by a user or an OCR process. Below are a few regular expressions that validate some common date formats:
Format 1:
MM/DD/YY HH:MM AM/PM
Regular Expression:
^([0]\d|[1][0-2])\/([0-2]\d|[3][0-1])\/\d{2}(\s([0]\d|[1][0-2])(:[0-5]\d){1,2})*\s*([aApP][mM]{0,2})?$
Examples:
12/31/2002
12/31/2002 08:00
12/31/2002 08:00 AM
Format 2:
DD/MM/YYYY HH:MM AM/PM
Regular Expression:
^([0]\d|[1][0-2])\/([0-2]\d|[3][0-1])\/\d{4}(\s([0]\d|[1][0-2])(:[0-5]\d){1,2})*\s*([aApP][mM]{0,2})?$
Examples:
31/12/2002
31/12/2002 08:00
31/12/2002 08:00 AM
Format 3:
YYYY/MM/DD HH:MM:SS
Regular Expression:
^\d{4}\/([0]\d|[1][0-2])\/([0-2]\d|[3][0-1])(\s([0]\d|[1][0-2])(:[0-5]\d){1,2})*\s*([aApP][mM]{0,2})?$
Examples:
2002/02/03
2002/02/03 12:12:18
A document may contain pages with different sizes. The user wants to scan all pages based on the original size of the documents in one scanning process.
If the scanner supports auto page size detection, this setting can be enabled through the scanner driver.
To enable auto page size detection:
Note: Not all scanner models have an auto page size detection setting.
In PaperVision Capture a batch splitting step can be configured to meet one or more of many conditions. In some cases it may be desirable to split a batch based off a blank value within an index field. This can be achieved by using a String Comparison or Regular Expression.
The following steps should be used to configure batch splitting using a blank value. Note: These steps assume you will be splitting the batch based on an index field called “ExampleIndexField”. The index field should already exist in the job.
To split the batch on a blank value using the String Comparison type:
To split the batch on a blank value using the Regular Expression Comparison type:
How to create a PDF from Microsoft® Word, Excel, or PowerPoint
How to convert emails to PDF
How to Split a PDF
Create new PDF documents or separate PDF documents combined in one easily with FineReader PDF 15.
Learn how to split PDFs and extract pages easily.
How to create and edit interactive PDF forms
Watch this video and see how to edit and create interactive PDF forms quickly and easily.
Form Editor tool in FineReader PDF 15 allows creating and editing fillable PDF forms with text and date fields, dropdown lists, list boxes, checkmarks, radio buttons, signature fileds and action buttons. Collect information and create effective document templates with ease!
How to extract text from scanned PDFs
How to extract tables
How can I verify if the digital signature is valid?
If you open a document with a valid digital signature in FineReader, you will see a green notification Valid on the left panel of ABBYY FineReader PDF 15:
Recognizing a document with existing text layer in FineReader PDF 15
How to convert a document into an accessible PDF/UA
Make your mixed documents—PDF, scanned, photographed, or papers— digital and accessible.
In this […]
Does processing barcodes “on-the-fly” make any difference in speed or recognition?
On-the-fly processing is actually a preferable way of reading barcodes since it does not noticeably decrease scan speed. The recognition will be the same whether the barcode is processed on the fly or as a post-process.
Processing Your First Documents with Vantage
Learn how easy it is to get started with Vantage – upload your documents and Vantage will take care of the rest.
How to Create and Train a Vantage Document Skill
Learn how to use the Vantage Skill Designer to create and train a new Document Skill with just a few sample documents.
How to Create and Train a Classification Skill in ABBYY Vantage
Learn how to use the Vantage Skill Designer to train a new Classification Skill. You need just a few samples of each document class.
How to Automate a Complete Workflow, by Creating a Vantage Process Skill
How to Edit a Document Skill
Learn how to adapt already existing skills to your specific documents and business requirements.
How to perform the first authentication in Vantage Swagger UI?
To get a first access token perform the initial authentification using the default client, one does not need to enter any passwords or client ID. The initial authentication is preconfigured. Just open a Swagger page (EU link or US link), click Authorize:
Select all scopes, and click Authorize again:
The password should be specified only for a custom client. A custom client can be created after the initial initialization.
EU Help: Getting a Tenant Identifier or US Help: Getting a Tenant Identifier
EU Help: Creating a Client or US Help: Creating a Client
Learn more at ABBYY […]
Saving documents to the SharePoint in ABBYY Recognition Server
Note: In order to be able to communicate with the SharePoint Server, the Server Manager and the Remote Administration Console require Microsoft .NET Framework 4.5 to be installed.
To be able to save output documents to a SharePoint Server library, the ABBYY Recognition Server Server Manager service must be run under a user account that has read/write access to the SharePoint Server library. If during the installation, you chose to run the service under a Local System account, you should restart it under a user account.
To set up the publishing of documents to a SharePoint Server library:
If the Input folder has several subfolders containing image files, the output files will be saved in […]
In this video, learn how to configure a workflow for document input and processing via e-mail on FineReader Server.
See how in a few simple steps you can configure this workflow. You can even edit the e-mail subject and message. Watch how to setup usage scenario: Centralized document conversion service in this video.
From the document input to the document output, including the document processing, FineReader Server is designed to simplify, optimize and fasten your worflows. Scalable and easy to configure, FineReader Server can adapt to all your needs.
How to convert several emails from MS Outlook into PDF?
In order to convert several emails into a PDF file, you may use the virtual printer PDF-XChange 5.0 for FineReader.
Follow the steps below:
How to set up the import from the Gmail mailbox using the IMAP Image Import Profile?
What if you could include the critical business information you’re currently storing in paper files in your ImageSilo cloud information management service? Scan, import, index, and organize paper documents using your existing scanners and multi-function devices (MFD) to create convenient digital files and securely upload them to the cloud.
Start scanning documents right at your desk! Turn any vulnerable paper document into a useful digital file that can be securely managed in your ImageSilo cloud service.
What if you could include the critical business information you’re currently storing in paper files in your PaperVision®.com cloud information management service? Scan, import, index, and organize paper documents using your existing scanners and multi-function devices (MFD) to create convenient digital files and securely upload them to the cloud.
Start scanning documents right at your desk! Turn any vulnerable paper document into a useful digital file that can be securely managed in your PaperVision.com cloud service.
RPA stands for Robotic Process Automation and it represents a new approach to business automation that helps minimize the technical hurdles required for implementing new workflows.
Traditional business process automations rely on application programming interfaces (APIs) to allow systems to exchange data. This approach has two main drawbacks:
If your software vendor does not provide an interface for consuming the data you need to automate, then you’re out of luck. And even if they do, the development costs can eliminate the ROI if the transaction volume isn’t large enough.
RPA tools avoid the API problem by interfacing directly with the application user interface just like a human would do. They use artificial intelligence and machine learning to “watch” the operator perform a task within the application then creates its own program (called a “bot”) to mimic it. This means that:
Practically speaking, an experienced robotic process automation consultant with programming experience is required to roll out an RPA solution enterprise-wide, and most users will only be able to automate small, routine tasks without assistance. Business-critical, high-volume automations will still involve coding. But RPA dramatically reduces the implementation time and avoids the need to retrofit APIs for software applications that were not designed to support them.
RPA tools like UiPath have community editions that allow anyone to start learning and developing bots for free.
In production, the license is typically priced […]
Computhink’s ContentVerse® provides Document Management Solutions that integrate into your existing infrastructure, supplying the missing piece of the puzzle for secure information sharing and compliance, targeting small and medium size organizations. Computhink’s ContentVerse streamlines business processes, improves customer service, reduces costs and ensures compliance.
PAPERVISION performs dependable electronic document management to automate office environments, conserve paper, time, money, and provide peace of mind. Retrieval solutions provide enterprise scalability and functionality with advanced features that enhance your efficiency and protect corporate data.
Electronic information is retrieved instantly with our user-friendly graphical interface that displays a complete overview of all your available projects. View, manipulate, print, fax, export, and e-mail documents directly from your PC.
On-premise installation or cloud hosted services available.
Our unique team of OCR experts are equipped to help out with OCR projects of any size or complexity. We have support specialists that can remotely configure desktop solutions in a matter of minutes and expert systems integrators with years of programming, database design, and robotic process automation experience.
Use our online store to order desktop OCR applications and our staff will be happy to answer your setup questions via email or web chat.
Remote configuration and training services using GotoMeeting are available for a low hourly rate.
Automate document scanning and digital document archival processes using zone OCR, barcode recognition, database integration and other technologies.
Small business systems and single document workflows can be setup remotely via GotoMeeting, usually in just a few hours. Chat now if we’re online or leave a message to schedule a consultation.
Advanced data extraction solutions that can turn the most complex documents into structured data ready for use in business applications. Each member of our data capture consulting team has over 10 years experience designing and implementing advanced OCR solutions.
We are the most experienced system integrator in the US for our flagship data capture platform, ABBYY FlexiCapture. We saw its potential immediately when it was introduced and now over 15 years later it is the leading data capture solution and no team is more experienced than ours at implementing it. We are the ones that other ABBYY integrators call for their most complex implementations.
While we have designed capture solutions for all types of documents, we have particular expertise in the following areas:
OCR software ranges in price from freeware all the way up to tens of thousands of dollars. What explains the difference between these applications? Here’s the breakdown:
Tungsten Kofax PaperPort Professional empowers your organization to take control of document management beyond the desktop. With Tungsten PaperPort Professional, office workers or individual professionals can save time and money with instant access to all documents—anytime, anywhere.
Tungsten Kofax PaperPort Standard allows individuals and small organizations to scan, share, search and organize documents in a simple, integrated solution. With Tungsten PaperPort, you can take individual information management to new levels of productivity and security using the ultimate digital filing cabinet.
Intelligent software for semi-automatic naming and classification of documents. Designed for personal document management without the headache of manual organization.
Simple Software SimpleIndex Product Suites offer you a better deal on bundles of essential products.
SimpleIndex Barcode Suite combines best Simple Software products to create a complete Barcode OCR solution. It includes:
Enterprise OCR Data Capture Software
Enterprise OCR refers to applications designed with the features and scalability required for large businesses and service operations.
Speed and efficiency are the name of the game at the enterprise level so options like batch processing, multi-user and multi-server workflows, security and compliance auditing are found in these applications.
Enterprise OCR can also refer to Enterprise Site Licensing for desktop OCR applications that allow any user in your organization to install licensed OCR tools without incremental costs. Contact Us for a quote on any Site License.
Enterprise Constitution Class Starship
With the high volume of documents coming out of an enterprise OCR product, there is a need for robust Document Management applications with enhanced features that cover the stricter oversight needs of large organizations. Sorting through thousands or millions of pages can quickly turn digital documents into a quagmire without proper organization, tagging, search and workflow capabilities.
Cloud Based Document Management Apps
Email archiving
Our document management solutions work with any of the enterprise OCR products below to provide a secure end-to-end solution. Contact Us to see how they work together in an online demo or get a quote.
Application for managing and viewing scanned documents, images and PDF files.
Unlike other freeware PDF viewers, SimpleView is designed to work with many files at once instead of one at a time. The free version also supports TWAIN scanning and the ability to move, rearrange and rotate pages.
SimpleIndex OCR Server 1 million pages per year – ABBYY FineReader OCR Server
Document capture solution with a one-click interface that automates your scanning and document filing by creating easy-to-find electronic content, saving you time and money. It’s highly customizable to meet even the most detailed needs, with top quality technicians to support your requirements.
