Data capture from scanned images, PDF documents, Word, Excel and other Office documents. Applications that support any size project from desktop OCR to enterprise forms processing. Data capture to CSV, Excel, SQL Databases, XML, JSON and any other format. Universal application integration with Robotic Processing Automation (RPA).

SimpleIndex Cloud OCR

SimpleIndex Cloud OCR adds Amazon AWS Textract OCR to any SimpleIndex workstation or server license.

Textract capabilities include the most accurate OCR and handprint recognition available, automatic form field detection, accounts payable invoice and receipt processing.

Amazon Textract is only available as an API that requires custom programming to make it work. SimpleIndex turns it into a complete document and data capture application designed for easy batch processing on a workstation or server.

Requires an AWS account. Standard Textract transaction fees will apply.

PDF Processing with FineReader and FineReader Server

How to create a PDF from Microsoft® Word, Excel, or PowerPoint

 

How to convert emails to PDF

 

How to Split a PDF

Create new PDF documents or separate PDF documents combined in one easily with FineReader PDF 15.

Learn how to split PDFs and extract pages easily.

 

 

How to create and edit interactive PDF forms

Watch this video and see how to edit and create interactive PDF forms quickly and easily.

Form Editor tool in FineReader PDF 15 allows creating and editing fillable PDF forms with text and date fields, dropdown lists, list boxes, checkmarks, radio buttons, signature fileds and action buttons. Collect information and create effective document templates with ease!

 

How to extract text from scanned PDFs

 

 

How to extract tables

 

 

How can I verify if the digital signature is valid?

If you open a document with a valid digital signature in FineReader, you will see a green notification Valid on the left panel of ABBYY FineReader PDF 15:
 mceclip0.png

Recognizing a document with existing text layer in FineReader PDF 15

  1. Open FineReader PDF 15;
  2. Go to Tools > Options > OCR;
  3. In the PDF recognition mode select Use OCR option:
  4.  Click OK;
  5.  Recognize your document again.

 

 

How to convert a document into an accessible PDF/UA

Make your mixed documents—PDF, scanned, photographed, or papers— digital and accessible.

In this […]

Reading Barcodes with Digitech PaperFlow and PaperVision Capture

Does processing barcodes “on-the-fly” make any difference in speed or recognition?

On-the-fly processing is actually a preferable way of reading barcodes since it does not noticeably decrease scan speed. The recognition will be the same whether the barcode is processed on the fly or as a post-process.

 

Reading Handprint, Checkmarks, and Forms with FlexiCapture and Vantage

ICR – Intelligent Character Recognition

Intelligent Character Recognition

  • Intelligent Character Recognition (ICR) is an extended technology of the optical character recognition (OCR ). While the OCR technology is designed to extract machine-printed characters, the ICR technology retreives information provided as hand-printed characters
  • The ICR technology can extract hand-printed characters that are separated and written as individualcharacters in areas/zones – these areas/zones needs to be specified as fixed fields of a machine readable forms. Alternativelly, they need to be automatically detected.

Example of a form containing hand-printed characters:

icr-form-illu.png

Important note: ICR is not able to extract texts in “cursive handwriting” as in this example:

old-handwriting-illu.png

  • In most cases, the ICR technology is linked to Field Level / Zonal Recognition and forms processing.
  • To enhance the ICR recognition accuracy, it is recommended to use meta data, for example regular expressions, dictionaries or database lookups.

ICR in ABBYY SDKs

The following ABBYY SDKs and products support ICR

  • FineReader Engine
    Since the version 12, Release 3, ICR is as well included in the Linux version. Since the Release 4 of the version 12, it is as well included in the Mac version of FineReader Engine (in lower versions, the ICR technology was only supported in the Windows version.
  • FlexiCapture SDK – this SDK is designed for forms processing and data extraction, ICR and template matching for fixed forms are part of the default feature set. In addition, ABBYY offers this technology as a product in form of the FlexiCapture platform.
  • Cloud OCR SDK – the ABBYY OCR service, allows reading zones that contain hand-printed, separated characters. This online OCR service […]

Using FlexiLayout Studio to Design Data Capture Templates

FlexiLayout: How to capture a table using Repeating Group if table header is on each page

In some cases, we might have a table that we are not able to capture correctly using a traditional method – Table element. In such cases, we usually use Repeating Group element.

But what if we come across a multi-page document that has a table header on each page?

mceclip0.png

We can use two following methods to capture such a table using the Repeating Groups.

Using Absolute search area constraints

To limit the search area to the table area so that it doesn’t capture unnecessary text outside of the table, we can use Absolute search area constraints in the Search Constraints tab.

You can measure the area with the Measure Rectangle tool.

mceclip0.png

Using nested Repeating groups

Sometimes it might be not suitable to use the Absolute search area constraints method because other tables using this layout might have different positions and lengths of elements, thus making it not convenient to use the method, because you will have to re-measure the area every single time.

In such a case, you can use the nested Repeating group method.

  1. Create the first, “main” Repeating group that will include the Table header and footer. mceclip1.png
  2. Next, create the nested RG in the first RG. The relations are as follows: mceclip2.png
  3. These are the main steps, other elements in the RG don’t need any specific settings and should be designed according to the needed results.

Additional information

FlexiLayout: Capturing a table using Repeating Group

 

How to reliably capture elements in FlexiLayout Studio if the image resolution can vary

When the image resolution varies, then the search area of elements based on absolute offsets can miss […]

FlexiCapture and Vantage Natural Language Processing (NLP)

How to train NLP machine learning model

Today different industries face similar challenges as they seek to extract information from business documents, such as policies, e-mails and legal agreements – and most agree that is costly, time consuming and prone to errors with manual data entry.

In this video you will learn how to train NLP machine learning model in FlexiCapture to extract entities and text passages from Lease agreements.

Converting unstructured documents into structured data automatically makes this information available to your business applications while saving you time, money, and labor in the process.

 

Adding a field which is captured by flexilayout to a NLP-trained Document Definition

You can add the new flexible layout as additional layout to the existing one.
To do that, please open the Document Definition Editor, go to the Section’s properties and load the new layout as additional FlexiLayout.

Using ABBYY Vantage Document Skills

Processing Your First Documents with Vantage

Learn how easy it is to get started with Vantage – upload your documents and Vantage will take care of the rest.

 

How to Create and Train a Vantage Document Skill

Learn how to use the Vantage Skill Designer to create and train a new Document Skill with just a few sample documents.

 

How to Create and Train a Classification Skill in ABBYY Vantage

Learn how to use the Vantage Skill Designer to train a new Classification Skill. You need just a few samples of each document class.

 

 

How to Automate a Complete Workflow, by Creating a Vantage Process Skill

 

 

How to Edit a Document Skill

Learn how to adapt already existing skills to your specific documents and business requirements.

 

 

How to perform the first authentication in Vantage Swagger UI?

To get a first access token perform the initial authentification using the default client, one does not need to enter any passwords or client ID. The initial authentication is preconfigured. Just open a Swagger page (EU link or US link), click Authorize:

mceclip1.png

Select all scopes, and click Authorize again:

mceclip0.png

The password should be specified only for a custom client. A custom client can be created after the initial initialization.

References

EU Help: Getting a Tenant Identifier or US Help: Getting a Tenant Identifier

EU Help: Creating a Client or US Help: Creating a Client

Learn more at ABBYY […]

Using SharePoint in FineReader Server

Saving documents to the SharePoint in ABBYY Recognition Server

Note: In order to be able to communicate with the SharePoint Server, the Server Manager and the Remote Administration Console require Microsoft .NET Framework 4.5 to be installed.

To be able to save output documents to a SharePoint Server library, the ABBYY Recognition Server Server Manager service must be run under a user account that has read/write access to the SharePoint Server library. If during the installation, you chose to run the service under a Local System account, you should restart it under a user account.

To set up the publishing of documents to a SharePoint Server library:

  1. Run the Remote Administration Console under a user account that has read/write access to the SharePoint Server library.
  2. Create a new workflow or modify an existing one (see Creating a New Workflow). In the Output Format Settings dialogue select Save output file in SharePoint library.
  3. Enter the URL of the SharePoint Server site (e.g. http://myportal/mysite/) and click Connect. The Remote Administration Console will try to connect to the specified site and download the list of document libraries and folders from there. If the connection is successful, you will see the “Connected” message below the button, and the names of the document libraries will appear in the Select document library list.
  4. Select the document library from the list. Click the Settings…button to associate a document’s metadata fields with the corresponding columns of the selected document type in SharePoint.
  5. Select the folder in the document library using the Browse…button or leave the field empty to save documents in the root folder.
  6. Click OK in the Output Format Settings dialogue box.

If the Input folder has several subfolders containing image files, the output files will be saved in […]

Barcode Recognition in ABBYY FineReader & FlexiCapture

Recognition of Barcodes in ABBYY technologies

ABBYY technology and products can read different barcode types.
The Document Analysis algorithms are able to locate and identify different barcodes on a document page, but of course it is also possible to “draw” a barcode block also via API.
Once the barcode region is defined/detected, it can be recognised. The API provides access to:
  • the coordinates
  • the characters
  • character confidence information
  • start/stop symbols of different barcode types,
    for barcodes of type Code 39 the start/stop symbol is the asterisk “*”
  • The barcode value can then be used for file naming.
A very common scenario is document separation based on barcodes.
    • This feature is implemented in FlexiCapture projects
    • With FineReader Engine, the developers can “cut” the page stream with custom code
    • Separation in FineReader Server
    • Separation in the ABBYY Scan Station (FineReader Server & FlexiCapture)

Tips for working with barcodes

Barcode recognition quality depends on:

  • the barcode print quality
  • settings used in the document scanning process
  • Placement of the barcode when it is manually added

In order for the barcodes to be recognized well, follow these recommendations:

  • A barcode must be separated from other text by a fairly wide white gap.
  • Barcode size and the width of its separate bars or dots must meet the following requirements:
    • The optimal barcode height is more than 10 millimetres. The size of a barcode should be less than A4 size.
    • Barcode height must be higher than the double height of a text line
    • For not-square barcodes, their […]

Document Processing via Email in FineReader Server

In this video, learn how to configure a workflow for document input and processing via e-mail on FineReader Server.

See how in a few simple steps you can configure this workflow. You can even edit the e-mail subject and message. Watch how to setup usage scenario: Centralized document conversion service in this video.

From the document input to the document output, including the document processing, FineReader Server is designed to simplify, optimize and fasten your worflows. Scalable and easy to configure, FineReader Server can adapt to all your needs.

 

How to convert several emails from MS Outlook into PDF?

In order to convert several emails into a PDF file, you may use the virtual printer PDF-XChange 5.0 for FineReader.

Follow the steps below:

  1. Select the needed emails in MS Outlook.
  2. Press File>Print.

    File_Outlook.png

  3. Select ​PDF-XChange 5.0 for FineReader as a printer and press Print.

    virtual_printer.png

  4. Save the PDF file.

 

How to set up the import from the Gmail mailbox using the IMAP Image Import Profile?

  1. In your Gmail, create the folder (mailbox) that you want to import from.
  2. In your Gmail, create the folders (mailboxes) for the Exceptions and Processed emails.
  3. Enable the IMAP protocol in Gmail settings.IMAP_POP3_in_gmail.png
  4. Turn on the Less secure app access option in the Security section of Google Account Settings.Less_secure_apps_gmail_2.png
    Less_secure_apps_gmail_.png
  5. Create a new Image Import Profile (open the project in the Project Setup Station > Project > Image Import Profiles > New). Choose Hot Folder: IMAP Server.
  6. Specify the address of the IMAP server: imap.gmail.com.
  7. Click settings and specify your Gmail login and password. Choose Type of encrypted connection: SSL.

    mceclip0.png

  8. Click Browse and select […]

UiPath RPA OCR Solutions

OCR data capture automation workflow development using UiPath RPA.

While we specialize in OCR data capture solutions, our certified UiPath integrators can help you with any aspect of your robotic process automation initiative. From planning to rollout to user training and bot development, our RPA specialists will ensure best practices are implemented and ROI is realized.

Contact us to get a quote or an online demo of our UiPath OCR solutions.

ABBYY FlexiCapture SDK On-Premise

ABBYY FlexiCapture SDK enables software developers to quickly create applications that extract meaning from documents. FlexiCapture SDK is ideal for system integrators, developers, and service providers who want to integrate powerful data capture capabilities into their solutions. Through the use of ABBYY’s machine learning and AI, end customers are able to process more transactions, faster, and with fewer errors, improving customer service, reducing costs, and making smarter process decisions.

FlexiCapture SDK, as a delivery option of the FlexiCapture platform, provides developers with a powerful and flexible toolkit to smoothly integrate ABBYY’s industry-leading data capture technologies to empower their own products and services according to vertical market needs.

Licensing is based on number of developers for the base SDK, then annual page counts for the perpetual license. All of the functionality supported by ABBYY FlexiCapture is included in the license, with a few exceptions.

ABBYY Cloud OCR SDK

ABBYY® Cloud OCR SDK is a web-based document processing service that will enhance your enterprise software systems, SaaS platforms, or your mobile apps with the ability to convert documents and utilize textual information from scans, PDFs, document images, smartphone photos, or screenshots.

Combining ABBYY’s latest AI-based technologies for information extraction with the highly scalable processing power of the Microsoft® Azure® computing infrastructure, this secure and reliable ABBYY cloud service can be easily integrated into your application via a REST API—empowering it to precisely convert virtually any number of pages within the shortest amount of time.

Robotic Process Automation

Introducing Robotic Process Automation

RPA stands for Robotic Process Automation and it represents a new approach to business automation that helps minimize the technical hurdles required for implementing new workflows.

Robotic Process Automation of Data Entry

Traditional business process automations rely on application programming interfaces (APIs) to allow systems to exchange data. This approach has two main drawbacks:

  1. The application vendor must make those APIs available
  2. A programmer needs to write custom code to interface with them

If your software vendor does not provide an interface for consuming the data you need to automate, then you’re out of luck. And even if they do, the development costs can eliminate the ROI if the transaction volume isn’t large enough.

RPA tools avoid the API problem by interfacing directly with the application user interface just like a human would do. They use artificial intelligence and machine learning to “watch” the operator perform a task within the application then creates its own program (called a “bot”) to mimic it. This means that:

  1. Bots can do anything a human can do within the application
  2. Users can create a bot without writing code

Practically speaking, an experienced robotic process automation consultant with programming experience is required to roll out an RPA solution enterprise-wide, and most users will only be able to automate small, routine tasks without assistance. Business-critical, high-volume automations will still involve coding. But RPA dramatically reduces the implementation time and avoids the need to retrofit APIs for software applications that were not designed to support them.

Using RPA with OCR Data Capture

UiPath Robotic Process Automation RPA OCROCR Data Capture is one of the most common business processes to automate with RPA. Taking data stored in paper or electronic documents and […]

OCR Consulting Services

OCR Experts for Any Project

Our unique team of OCR experts are equipped to help out with OCR projects of any size or complexity. We have support specialists that can remotely configure desktop solutions in a matter of minutes and expert systems integrators with years of programming, database design, and robotic process automation experience.

Desktop OCR

Batch Document Scanning and OCRUse our online store to order desktop OCR applications and our staff will be happy to answer your setup questions via email or web chat.

Remote configuration and training services using GotoMeeting are available for a low hourly rate.

Let Us OCR That For You

Got a one-time conversion and don’t want to hassle with software? Upload your scanned document to us and we’ll send back the converted files. Optional verification service corrects recognition errors and layout issue for a low hourly rate.

Data processing for forms, reports, directories, and other documents is also available with output to CSV, Excel, XML, JSON, SQL, etc.

Contact us and if possible provide a sample, total pages, desired output and whether you want us to correct the results after OCR and we’ll reply back with a quote right away. Prices start at $50 for up to 1,000 pages.

Batch Scanning & OCR Servers

Automate document scanning and digital document archival processes using zone OCR, barcode recognition, database integration and other technologies.

Small business systems and single document workflows can be setup remotely via GotoMeeting, usually in just a few hours. Chat now if we’re online or leave a message to schedule a consultation.

Data Capture and Forms Processing

Data Capture Forms OCRAdvanced data extraction solutions that can turn the most complex documents into structured data ready […]

OCR Data Capture

What is OCR Data Capture?

document OCR process automationOCR stands for Optical Character Recognition and is the technology that allows software to interpret text on scanned images. When this technology is applied to automating business data entry processes it’s referred to as OCR Data Capture.

Many are familiar with popular desktop OCR applications designed to convert scanned images to editable documents. When this process is applied to specific areas of the document containing data fields it’s called zone OCR. But OCR data capture software is more than just simple zone OCR. Modern applications use some or all of these technologies:

Enterprise data capture systems provide interfaces for scanning, recognition, data verification and export, as well as management and monitoring tools to track large volumes of documents and data through the workflow.

Who can benefit from OCR data capture software?

messy business information made easy with ocr data captureAny organization that collects data from paper documents, or electronic files like PDF and Office documents, can get a very high return on investment by automating the data entry with OCR data capture software.

You do need to have a significant number of documents to […]

Why are the prices of OCR applications so different?

OCR software ranges in price from freeware all the way up to tens of thousands of dollars. What explains the difference between these applications? Here’s the breakdown:

  • OCR Freeware uses the SimpleOCR or Tesseract engines and provide limited scanning and output format capabilities. Recognition quality is generally poor except for the highest quality document images.
  • PDF OCR Converters provide good quality OCR engines like ABBYY, IRIS and OmniPage, but limit the output to searchable PDF files. These cost less than $100.
  • Standard OCR applications range from $100-$200 and provide full OCR capabilities including converting scans to Word, Excel, HTML and other editable formats.
  • Corporate OCR applications add advanced features like automated hotfolder processing, concurrent licensing and other features useful for business applications. Pricing for these is $200-$500.
  • OCR Servers provide scalable, enterprise OCR services for processing very high volumes of documents or providing OCR capabilities to users throughout the organization. Prices start around $1,500 and go up based on processing volume.
  • Enterprise Data Capture and Forms Processing applications are used to capture structured data from complex documents like healthcare claim forms and invoices that include things like tables, handwriting, checkboxes, and movable zones. These solutions can cost anywhere from around $1,000 to hundreds of thousands of dollars depending on the document volume and complexity of the project.

Using OCR to capture data from tables and reports

Data that repeats over and over again in a document can be OCR’d to Microsoft Excel, Google Sheets and other spreadsheet formats, or a SQL Database like Access, SQL Server, MySQL and Oracle.

Inexpensive Desktop OCR products like FineReader, ReadIRIS and OmniPage can automatically convert data from tables to Excel and other spreadsheets, as long as the columns are standard and don’t “overlap” such that different field values appear in the same column area, like when one row of each record represents one set of columns and a second row has additional column data.

Converted data will require some clean-up before it is usable in any database or software application, and it is difficult to convert large numbers of documents in batches this way. But it’s a good way to produce structured data from large single reports or small batches of similar report data.

For more complex tables, tables with similar data but different formats on different documents (like Invoices), tables with nested structure like header and detail rows, Enterprise Forms Processing software is required to turn these documents into structured data like XML, JSON or SQL database tables.

Using OCR with Robotic Process Automation (RPA)

Robotic Process Automation of Data Entry
Robotic Process Automation can simulate human user interfaces to allow code-free application integration for data entry workflows

Robotic Process Automation applications like UiPath and Blue Prism have revolutionized the way that enterprises provide systems integrations and automate repetitive tasks. For any task that involves data that comes on a document, OCR is needed to fully automate it.

An example RPA OCR workflow using an Accounts Payable Invoice automation would be:

  1. Bot signs on to Vendor website
  2. Bot navigates to Invoice Download page and downloads invoice batch PDF
  3. PDF is handed off to FlexiCapture for Invoices RPA interface for data extraction
  4. XML is returned to Bot containing header (invoice number, date) and line item data (items, quantities, pricing) for each invoice
  5. Bot opens accounts payable data entry screen in accounting software
  6. Data from each invoice is entered and submitted by the Bot

Since RPA simulates the clicks and keystrokes that would normally be made by a human operator, bots are able to interface with any software, database or website regardless of whether an Application Programming Interface (API) has been made available. This gets around the hardest part of most data entry automation processes–the need to write code.

ABBYY FlexiCapture integrates with RPA applications like UiPath and Blue Prism to perform OCR data capture services that can be called directly from a bot’s workflow.

ABBYY FineReader Corporate and FineReader Server can be integrated for full-text OCR.

Our OCR experts are also UiPath certified and can deliver end-to-end RPA OCR solutions for your project. Please […]

Using Artificial Intelligence to train OCR templates

Modern Forms Processing applications have AI-based training algorithms that let users point and click on the location of data in their documents and create OCR templates automatically.

This bypasses the technical requirements of creating complex OCR templates, especially for varied documents like Invoices where the data doesn’t always appear in the same place.

But how good are these AI-based training systems?

In our experience they work well when you have:

  • Good quality scanned images
  • Clearly labeled data
  • Tables with regular columns

Point and click style training doesn’t work quite as well with:

  • Poor quality images
  • Data that appears within paragraphs
  • Tables with overlapping columns, subtotal rows, etc.

These types of documents can still be captured with OCR but they will usually require an experienced technician to manually configure the template.

For natural language data like legal documents, a new artificial intelligence technology called NLP (Natural Language Processing) is available. These work by attempting to “understand” the language used in documents to interpret the location of data points based on meaning. ABBYY FlexiCapture also supports NLP-based training for these types of documents.

How to use Zone OCR when the data can be in different locations?

Modern Forms Processing software can use rules-based templates for locating data on documents based on label keywords, data types, regular expression pattern matching and other methods.

The most common example in business is an Invoice. Businesses receive invoices from 1000s of different vendors, each with important information like the Invoice Number, Due Date and Total needed to process the document, but each vendor invoice is formatted a little differently than the others.

Software like ABBYY FlexiCapture will look for keywords like “Invoice Number” or variations like “Inv #” and “Invoice No.” to locate the invoice number value on each invoice.

These applications are also able to capture complex table data and output to formats like Excel or a SQL Database, especially when it doesn’t line up into regular columns.

In recent years, artificial intelligence based training has made it possible to simply point and click on the location of data on documents as you process them and generate these templates automatically, dramatically reducing the need for ongoing expert help these systems require.

Knowledge Base

The SimpleOCR Knowledge Base contains frequently asked questions and answers, technical guides and general information on a broad range of optical character recognition, handprint recognition, data capture, PDF OCR, AP invoice scanning and zone OCR applications.

Contact Us for FREE Consultation on Your OCR Project

ABBYY FlexiCapture Cloud

ABBYY FlexiCapture Cloud

ABBYY FlexiCapture Cloud delivers ABBYY’s advanced data capture platform capabilities via REST API and web interfaces. ABBYY FlexiCapture Cloud customers can rapidly configure and deliver their Content IQ solution, taking advantage of our cloud services to automate and accelerate their document-driven processes. The advanced machine learning and AI in the platform improve classification and data extraction results, enabling core processes to support better, smarter, faster decisions.

FlexiCapture Cloud enables organizations to accelerate digital transformation by complementing their automation systems with new and advanced cognitive capabilities that liberate the intelligence locked in their documents.

ABBYY FlexiCapture On-Premise

ABBYY FlexiCapture On-Premise – Distributed – Perpetual License PPY 50K Pages

ABBYY FlexiCapture is a powerful data capture and document processing solution from a world-leading technology vendor. It is designed to transform streams of documents of any structure and complexity into business-ready data. And its award-winning recognition technologies, automatic document classification, plus a highly scalable and customizable architecture, mean that it can help companies and organizations of any size to streamline their business processes, increase efficiency and reduce costs.

OCR to Database

Data is Everything. It does not matter in what field your company works, after all everything will be distilled into digits of data and accumulated in Database to be processed, stored, repurposed and reassembled again, again and again.  All organizations have database, that acts as a repository for all of their information. And you may survive with manual data entry, or using spreadsheets or just folders with documents for some time, but eventually just mare amount of Data will become overwhelming.

Luckily there are plenty of solutions for your Database. You can choose between SQL (MySQL, Access, Postgres, …) or NoSQL (Mongo, AWS, …) solutions for storing and processing Data, but there will be always an issue of how raw unprocessed digits get from images or texts into more structured form of your Database. Identifying and transferring all of this data can be a bit of a task. Misreading data or mismatching of data to fields could easily ruin your data processing system. Thus, precision of data character recognition becomes essential.

One of the solutions is to keep these processes of scanning and data transferring separate. You can use one software for character recognition and transferring data from image to PDF or text document. And then to use PDF (or text) to database converters to extract that data into your database format. The very obvious disadvantage of this approach is that it adds the whole extra step into your data processing. You will start accumulate additional errors, will add time for setting up additional conversion, will add time to data processing and will add time for inevitable error identifying and bug fixing. It may work for smaller companies, but on larger enterprise level it becomes cost prohibitive.

Another solution is OCR to Database direct approach. […]

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