OCR Guide

What is OCR?

OCR stands for Optical Character Recognition and is the technology that allows software to interpret text on scanned images. When this technology is applied to automating business data entry processes it’s referred to as OCR Data Capture.

Many are familiar with popular desktop OCR applications designed to convert scanned images to editable documents. When this process is applied to specific areas of the document containing data fields it’s called zone OCR. But OCR data capture software is more than just simple zone OCR. Modern applications use some or all of these technologies:

Handprint recognition (ICR or Intelligent Character Recognition) for forms processing.
Advanced rules-based templates for locating common data elements on pages with different layouts and formatting.
Artificial intelligence that is able to use point and click user feedback to train recognition templates automatically.
Natural language processing is able to interpret paragraphs of text and extract meaningful data from them.
Robotic process automation puts back office integration into the hands of power users instead of programmers.
Preconfigured form templates and business rules for common applications like invoice processing and healthcare claim forms.

80%

Using the OCR software enables enterprises to reduce the document processing time by as much as 80%

Benefits of using OCR

If not for the trees then do it for the savings on paper, toner, copiers and their services contracts, etc.

How much time is wasted searching for paper files? Digital documents can searched and viewed instantly from anywhere.

Paper is much harder to backup and restore than digital data.

Office square footage and off-site records storage adds to the cost of keeping paper documents.

Government mandates for records retention […]

Digitech Systems OCR

Digitech Systems creates an award-winning digitization and content management software and cloud services that deliver Any Document, Anywhere, Anytime^®, organizations of all sizes now securely and effectively extract, manage and automate their business information.

The PaperVision and ImageSilo brands are used by thousands of businesses worldwide from global conglomerates to Main Street to help teams pave the path to more meaningful work by transforming how they handle digital files, processes, documents, and more.

Starting with PaperFlow digitization software, subsequent years brought on-premise information management (PaperVision Enterprise, 1998), the world’s first cloud Enterprise Content Management system (ImageSilo, 1999), business process automation (PaperVision Enterprise WorkFlow, 2002), intelligent data capture (PaperVision Capture, 2009), and AI-enabled forms processing (PaperVision Forms Magic™, 2016). The PaperVision^®.com cloud-based information management system was introduced in 2020. These products provide unprecedented ease-of-use and architectural flexibility, while balancing fully featured products with a sensible price/performance ratio and legendary customer service.

PaperVision Enterprise performs dependable electronic document management to automate office environments, conserve paper, time, money, and provide peace of mind. Retrieval solutions provide enterprise scalability and functionality with advanced features that enhance your efficiency and protect corporate data. Electronic information is retrieved instantly with our user-friendly graphical interface that displays a complete overview of all your available projects. View, manipulate, print, fax, export, and e-mail documents directly from your PC. On-premise installation or cloud hosted services available.

PaperVision Direct Scan, import, index, and organize paper documents using your existing scanners and multi-function devices (MFD) to create convenient digital files and securely upload them to the cloud. Start scanning documents right at your desk! Turn any vulnerable paper document into a useful digital file that can be securely managed in your PaperVision.com cloud service.

PaperVision Capture Forms Magic adds handwriting […]

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Grooper Document Processing

Grooper was built from the ground up by BIS, a company with 35 years of continuous experience developing and delivering new technology. Grooper is an intelligent document processing and digital data integration solution that empowers organizations to extract meaningful information from paper/electronic documents and other forms of unstructured data.

The platform combines patented and sophisticated image processing, capture technology, machine learning, natural language processing, and optical character recognition to enrich and embed human comprehension into data. By tackling tough challenges that other systems cannot resolve, Grooper has become the foundation for many industry-first solutions in healthcare, financial services, oil and gas, education, and government.

Single platform
Patented OCR
Image processing
Machine learning
Natural language processing
Zero code
Zero templates
Open architecture

SimpleIndex Cloud OCR

SimpleIndex Cloud OCR adds Amazon AWS Textract OCR to any SimpleIndex workstation or server license.

Textract capabilities include the most accurate OCR and handprint recognition available, automatic form field detection, accounts payable invoice and receipt processing.

Amazon Textract is only available as an API that requires custom programming to make it work. SimpleIndex turns it into a complete document and data capture application designed for easy batch processing on a workstation or server.

Requires an AWS account. Standard Textract transaction fees will apply.

Reading Handprint, Checkmarks, and Forms with FlexiCapture and Vantage

ICR – Intelligent Character Recognition

Intelligent Character Recognition

Intelligent Character Recognition (ICR) is an extended technology of the optical character recognition (OCR ). While the OCR technology is designed to extract machine-printed characters, the ICR technology retreives information provided as hand-printed characters

The ICR technology can extract hand-printed characters that are separated and written as individualcharacters in areas/zones – these areas/zones needs to be specified as fixed fields of a machine readable forms. Alternativelly, they need to be automatically detected.

Example of a form containing hand-printed characters:

Important note: ICR is not able to extract texts in “cursive handwriting” as in this example:

In most cases, the ICR technology is linked to Field Level / Zonal Recognition and forms processing.
To enhance the ICR recognition accuracy, it is recommended to use meta data, for example regular expressions, dictionaries or database lookups.

ICR in ABBYY SDKs

The following ABBYY SDKs and products support ICR

FineReader Engine
Since the version 12, Release 3, ICR is as well included in the Linux version. Since the Release 4 of the version 12, it is as well included in the Mac version of FineReader Engine (in lower versions, the ICR technology was only supported in the Windows version.
FlexiCapture SDK – this SDK is designed for forms processing and data extraction, ICR and template matching for fixed forms are part of the default feature set. In addition, ABBYY offers this technology as a product in form of the FlexiCapture platform.

Cloud OCR SDK – the ABBYY OCR service, allows reading zones that contain hand-printed, separated characters. This online OCR service […]

Amazon Textract API

Automatically extract handwriting, plain text or form data from any document using the world’s largest OCR machine learning model based on billions of sample documents.

Amazon Textract is a cloud OCR service that automatically detects and extracts text and data from scanned documents and PDF files. It goes beyond simple optical character recognition (OCR) to also identify the contents of fields in forms and information stored in tables.

Amazon Textract API also lets you implement OCR in your RPA workflows. UiPath and other bots offer connectors that let you include Textract OCR into your RPA process.

Textract is not a “ready-to-use” product. It requires programing skills, experience with AWS systems and decent amount of coding to implement it into your systems, especially once you add user interfaces for scanning and data validation.

Simple Software developers have the necessary skills and experience to integrate Textract into your custom applications. Contact us or click the Request a Quote button to get a proposal for your custom application development project.

Simple Software also offers the ready-to-use SimpleIndex application that incorporates Textract into a fully-featured scanning, indexing and document processing application.

ABBYY Vantage

ABBYY Vantage leverages AI machine learning and a huge library of document “skills” to provide out-of-the-box data capture for all kinds of documents.

Vantage provides a simple way to implement new data capture processes without the need for programmers.

It takes the FlexiCapture platform, hosts it in the cloud, and dramatically simplifies the interface. The thousands of settings you can use with FlexiCapture to build templates are managed by the AI, giving you a simple point and click interface to create new document capture workflows.

The “Skills” library gives you pre-configured capture workflows for hundreds of the most common documents. Simply connect them to your import and export destinations and you are ready to go, saving you hours or even days of development time.

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ABBYY FlexiCapture SDK On-Premise

ABBYY FlexiCapture SDK enables software developers to quickly create applications that extract meaning from documents. FlexiCapture SDK is ideal for system integrators, developers, and service providers who want to integrate powerful data capture capabilities into their solutions. Through the use of ABBYY’s machine learning and AI, end customers are able to process more transactions, faster, and with fewer errors, improving customer service, reducing costs, and making smarter process decisions.

FlexiCapture SDK, as a delivery option of the FlexiCapture platform, provides developers with a powerful and flexible toolkit to smoothly integrate ABBYY’s industry-leading data capture technologies to empower their own products and services according to vertical market needs.

Licensing is based on number of developers for the base SDK, then annual page counts for the perpetual license. All of the functionality supported by ABBYY FlexiCapture is included in the license, with a few exceptions.

ABBYY Cloud OCR SDK

ABBYY® Cloud OCR SDK is a web-based document processing service that will enhance your enterprise software systems, SaaS platforms, or your mobile apps with the ability to convert documents and utilize textual information from scans, PDFs, document images, smartphone photos, or screenshots.

Combining ABBYY’s latest AI-based technologies for information extraction with the highly scalable processing power of the Microsoft® Azure® computing infrastructure, this secure and reliable ABBYY cloud service can be easily integrated into your application via a REST API—empowering it to precisely convert virtually any number of pages within the shortest amount of time.

PaperVision Capture Forms Magic

PaperVision Capture Forms Magic adds handwriting recognition, forms processing, invoice processing or healthcare claims forms templates and business rules to their high-volume document scanning and data capture platform.

OCR Consulting Services

OCR Experts for Any Project

Our unique team of OCR experts are equipped to help out with OCR projects of any size or complexity. We have support specialists that can remotely configure desktop solutions in a matter of minutes and expert systems integrators with years of programming, database design, and robotic process automation experience.

Desktop OCR

Use our online store to order desktop OCR applications and our staff will be happy to answer your setup questions via email or web chat.

Remote configuration and training services using GotoMeeting are available for a low hourly rate.

Let Us OCR That For You

Got a one-time conversion and don’t want to hassle with software? Upload your scanned document to us and we’ll send back the converted files. Optional verification service corrects recognition errors and layout issue for a low hourly rate.

Data processing for forms, reports, directories, and other documents is also available with output to CSV, Excel, XML, JSON, SQL, etc.

Contact us and if possible provide a sample, total pages, desired output and whether you want us to correct the results after OCR and we’ll reply back with a quote right away. Prices start at $50 for up to 1,000 pages.

Batch Scanning & OCR Servers

Automate document scanning and digital document archival processes using zone OCR, barcode recognition, database integration and other technologies.

Small business systems and single document workflows can be setup remotely via GotoMeeting, usually in just a few hours. Chat now if we’re online or leave a message to schedule a consultation.

Data Capture and Forms Processing

Advanced data extraction solutions that can turn the most complex documents into structured data ready […]

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Why are the prices of OCR applications so different?

OCR software ranges in price from freeware all the way up to tens of thousands of dollars. What explains the difference between these applications? Here’s the breakdown:

OCR Freeware uses the SimpleOCR or Tesseract engines and provide limited scanning and output format capabilities. Recognition quality is generally poor except for the highest quality document images.
PDF OCR Converters provide good quality OCR engines like ABBYY, IRIS and OmniPage, but limit the output to searchable PDF files. These cost less than $100.
Standard OCR applications range from $100-$200 and provide full OCR capabilities including converting scans to Word, Excel, HTML and other editable formats.
Corporate OCR applications add advanced features like automated hotfolder processing, concurrent licensing and other features useful for business applications. Pricing for these is $200-$500.
OCR Servers provide scalable, enterprise OCR services for processing very high volumes of documents or providing OCR capabilities to users throughout the organization. Prices start around $1,500 and go up based on processing volume.
Enterprise Data Capture and Forms Processing applications are used to capture structured data from complex documents like healthcare claim forms and invoices that include things like tables, handwriting, checkboxes, and movable zones. These solutions can cost anywhere from around $1,000 to hundreds of thousands of dollars depending on the document volume and complexity of the project.

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Creating forms optimized for handprint recognition

Handprint recognition applications can provide dramatically different results in terms of accuracy depending on whether the form is designed with intelligent character recognition (ICR) in mind.

Forms Processing applications like ABBYY FlexiCapture have a built-in form design tool with ICR-optimized field layout elements and rules that validate whether your form uses best practices for recognition. These forms can be automatically converted to recognition templates for scanning for data capture. This saves you dozens of hours of trial and error during the design process and even more in data entry once the filled in forms are collected.

Best practice recommendations for ICR and OCR forms include:

Plenty of space between form elements and labels, at least 0.5cm / 0.25in
Use drop out colors for form backgrounds when possible
Hand printed characters should be constrained with boxes or combs to force filler to write legible, separated, printed characters
Use check boxes instead of handprint when possible since these are nearly 100% accurate
Use numeric codes instead of alphanumeric text when possible to reduce the number of possible characters and increase accuracy
Use validation rules to check against possible values and flag data with incorrect values
Check box fields can be used to verify the presence of signatures

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Knowledge Base

The SimpleOCR Knowledge Base contains frequently asked questions and answers, technical guides and general information on a broad range of optical character recognition, handprint recognition, data capture, PDF OCR, AP invoice scanning and zone OCR applications.

Contact Us for FREE Consultation on Your OCR Project

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ABBYY FlexiCapture Cloud

ABBYY FlexiCapture Cloud delivers ABBYY’s advanced data capture platform capabilities via REST API and web interfaces. ABBYY FlexiCapture Cloud customers can rapidly configure and deliver their Content IQ solution, taking advantage of our cloud services to automate and accelerate their document-driven processes. The advanced machine learning and AI in the platform improve classification and data extraction results, enabling core processes to support better, smarter, faster decisions.

FlexiCapture Cloud enables organizations to accelerate digital transformation by complementing their automation systems with new and advanced cognitive capabilities that liberate the intelligence locked in their documents.

ABBYY FlexiCapture On-Premise

ABBYY FlexiCapture On-Premise – Distributed – Perpetual License PPY 50K Pages

ABBYY FlexiCapture is a powerful data capture and document processing solution from a world-leading technology vendor. It is designed to transform streams of documents of any structure and complexity into business-ready data. And its award-winning recognition technologies, automatic document classification, plus a highly scalable and customizable architecture, mean that it can help companies and organizations of any size to streamline their business processes, increase efficiency and reduce costs.

Handprint Recognition Guide

What is ICR, Handprint Recognition?

ICR stands for Intelligent Character Recognition and is the technology that allows software to interpret hand printed text on scanned images.

Forms Processing Software uses ICR technology to automate data entry tasks involving hand-filled surveys, applications and forms. It provides interfaces for scanning, recognition, data verification and export, as well as management and monitoring tools to track large volumes of documents and data through the workflow.

Forms Processing also includes OCR (Optical Character Recognition) technology to recognize machine printed text, and OMR (Optical Mark Recognition) for check boxes and multiple choice bubbles.

Traditional forms processing relies on constrained handwriting, where boxes on the form force the filler to write with separated, printed block characters. Modern AI technology has dramatically improved the ability to recognized unconstrained handwriting and cursive script. Hand printed notes, free-form comments blocks, non-segmented fields, historic documents, and more can now be converted to text with acceptable accuracy where these were impossible just a few years ago.

Who can benefit from handwritten recognition software?

Any organization that collects data on paper-based forms, surveys or applications on a regular basis can get a very high return on investment by automating the data entry with forms processing software.

You do need to have a significant number of forms to justify the expense, at least a hundred forms per month or more depending on how much data is being captured. If the data entry task can be done in under 25 working hours then it is probably not a good candidate for automation with ICR software.

Organizations that have many separate departments that collect data on forms can share the budget for forms processing software by re-using it for other projects. Your current project […]

SimpleOCR | OCR Software Experts

Learn More Download Now

Document Scanners
& Scanner Parts

Accurate OCR starts with quality images. Efficient OCR starts with fast scanning. Find Document Scanners built for OCR at ScanStore.

Our Team of OCR experts is here to help! SimpleOCR is not just Freeware, we have every kind of OCR solution from PDF Converters to Enterprise Data Capture, OCR Servers and Handprint Recognition for Forms and Surveys. Live chat with an OCR specialist now or Contact Us for a consultation on your OCR project.

SimpleOCR is the popular freeware OCR Software with hundreds of thousands of users worldwide. SimpleOCR is also a royalty-free OCR SDK for developers to use in their custom applications.

SimpleIndex is OCR built for business, offering powerful batch scanning, OCR server, and data capture features with a simple user interface and affordable licensing.

If you like free stuff, freeware versions of our SimpleView Document Viewer (with Tesseract OCR), SimpleCoversheet Bar Code Printer, and SimpleExport CSV to XML Converter are also available.

If you have a scanner and want to avoid retyping your documents, SimpleOCR is the fast, free way to do it. The SimpleOCR freeware is 100% free and not limited in any way. Anyone can use SimpleOCR for free–home users, educational institutions, even corporate users.

If your documents have multi-column layouts, non-standard fonts, tables, poor quality or digital camera images, you will not have much success with applications based on free and open source engines like SimpleOCR and Tesseract. You will need a commercial OCR application to get an accurate read. Our OCR Guide compares desktop and […]

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Forms Processing

What is ICR, Survey & Forms Processing?

ICR stands for Intelligent Character Recognition and is the technology that allows software to interpret hand printed text on scanned images.

Data Capture Forms OCR Forms Processing Software uses ICR technology to automate data entry tasks involving hand-filled surveys, applications and forms. It provides interfaces for scanning, recognition, data verification and export, as well as management and monitoring tools to track large volumes of documents and data through the workflow.

Forms Processing also includes OCR (Optical Character Recognition) technology to recognize machine printed text, and OMR (Optical Mark Recognition) for check boxes and multiple choice bubbles.

It is also possible to use these applications to automate data collection from PDF forms, Word documents, Excel spreadsheets, and other formats used to fill out forms electronically. Many include the ability to publish forms as paper, fillable PDF and web pages simultaneously to distribute and collect data from multiple sources into one dataset.

Who can benefit from forms processing software?

Any organization that collects data on paper-based forms, surveys or applications on a regular basis can get a very high return on investment by automating the data entry with forms processing software.

You do need to have a significant number of forms to justify the expense– at least a hundred forms per month or more depending on how much data is being captured. If the data entry task can be done in under 100 man-hours then it is not a good candidate for automation with ICR software.

Organizations that have many separate departments that collect data on forms can share the budget for forms processing software by re-using it for other projects. Your current project may not be big enough to justify the expense, but when combined with one or two others it would be.

How much do […]

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ABBYY OCR

ABBYY is one of the leading OCR (Optical Character Recognition) companies in a world. They offer a large variety of document capture and automation products starting with FineReader Pro for individual or small business scale companies and FineReader Corporate. If you need to process many thousands or millions of pages, ABBYY has FineReader Server for full-text OCR and FlexiCapture for OCR data capture. Many companies are using their products for its flexibility and scalability, there is always a way to customize ABBYY OCR products to fit your automation needs.

ABBYY FineReader OCR software helps individuals turn scans of paper documents, PDF files, and digital photographs into searchable and editable formats. Unmatched text recognition accuracy and document conversion capabilities virtually eliminate retyping and reformatting. Intuitive use and one-click automated conversion tasks let you do more with this OCR software in fewer steps. Up to 190 languages supported for text recognition and document conversion – absolute record on OCR/PDF software market!

ABBYY FlexiCapture is a powerful data capture and document processing solution. It is designed to transform streams of documents of any structure and complexity into business-ready data. Solid recognition technologies, automatic document classification and a highly scalable and customizable architecture, will allow it to help companies and organizations of any size to streamline their business processes, increase efficiency and reduce costs.

ABBYY FineReader Server is powerful server-based OCR software for automated document capture and PDF conversion. Designed for mid- to high-volume batch processing, it enables organizations and scanning service providers to establish cost-efficient processes for converting paper, as well as TIFF, JPEG, and PDF image documents into electronic files suitable for full-text search and long-term digital archiving.

ScanStore and SimpleSoftware are highly experienced integrators of ABBYY […]

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Compare OCR Software

Applications

When you scan a document that has text or numeric data on it, you are able to read and understand what is written in the scanned image. However, to a computer, the resulting image file is just as meaningless an assortment of pixels as a landscape photo. In order to transform this information into an editable format that you can search through, copy, and modify without retyping it manually, you will need the an Optical Character Recognition (OCR) software.

There is a wide variety of OCR software available. While they all share the ability to convert images of machine printed (not handwritten) text or numbers into an editable format, the various software often have different features, accuracy, prices, and language options.

You can find the various types of OCR software with a description of each below.

Users within a single department, working from home or who have a small business can simply scan their documents to a folder that is shared to everyone. In this “ad-hoc” scenario you only need some basic document scanning software to simplify and bring consistency to your filing system.

If you want to move to the next level, there are Desktop Document Management options that provide an all-in-one means for capture, storage, search and retrieval of documents. Additionally, they provide security, advanced capabilities and ease of use above that of the ad-hoc methods

And let’s not forget cloud-based options that alleviate the need to maintain storage servers or keep software up to date.

Need a simple, no frills OCR solution without spending hundreds of dollars on a professional software package? Look no further. There is a no cost, donation optional, OCR freeware solution for […]

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Best OCR Software for Handwriting

What is OCR?

Benefits of using OCR

If not for the trees then do it for the savings on paper, toner, copiers and their services contracts, etc.

How much time is wasted searching for paper files? Digital documents can searched and viewed instantly from anywhere.

Paper is much harder to backup and restore than digital data.

Office square footage and off-site records storage adds to the cost of keeping paper documents.

Government mandates for records retention […]

ICR – Intelligent Character Recognition

Intelligent Character Recognition

ICR in ABBYY SDKs

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Let Us OCR That For You

Batch Scanning & OCR Servers

Data Capture and Forms Processing

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ABBYY FlexiCapture Cloud

ABBYY FlexiCapture On-Premise – Distributed – Perpetual License PPY 50K Pages

What is ICR, Handprint Recognition?

Who can benefit from handwritten recognition software?

Document Scanners & Scanner Parts

What is ICR, Survey & Forms Processing?

Who can benefit from forms processing software?

How much do […]

There is a wide variety of OCR software available. While they all share the ability to convert images of machine printed (not handwritten) text or numbers into an editable format, the various software often have different features, accuracy, prices, and language options.

You can find the various types of OCR software with a description of each below.

Users within a single department, working from home or who have a small business can simply scan their documents to a folder that is shared to everyone. In this “ad-hoc” scenario you only need some basic document scanning software to simplify and bring consistency to your filing system.

If you want to move to the next level, there are Desktop Document Management options that provide an all-in-one means for capture, storage, search and retrieval of documents. Additionally, they provide security, advanced capabilities and ease of use above that of the ad-hoc methods

And let’s not forget cloud-based options that alleviate the need to maintain storage servers or keep software up to date.

DiVA (Cloud-based)

Title

Document Scanners
& Scanner Parts