automate data entry easily and efficiently using robotic process automationAutomate any data entry application with OCR and forms processing software that can convert data from documents and forms into text and upload them to your database or application. Robotic Process Automation extends these capabilities to automate data entry in any software, website or process without API integration.

Handprint Recognition Guide

What is ICR, Handprint Recognition?

Intelligent Character Recognition (ICR) is an advanced form of Optical Character Recognition (OCR) technology specifically designed to interpret and convert hand-printed text from scanned images into digital data. While standard OCR is optimized for machine-printed fonts, ICR utilizes neural networks and advanced pattern recognition to analyze the unique variations of human handwriting. This technology allows automated data capture software to accurately read and process filled-out paper forms, applications, and handwritten notes without requiring manual data entry.

Forms Processing Software uses ICR technology to automate data entry tasks involving hand-filled surveys, applications and forms. It provides interfaces for scanning, recognition, data verification and export, as well as management and monitoring tools to track large volumes of documents and data through the workflow.

Forms Processing also includes OCR (Optical Character Recognition) technology to recognize machine printed text, and OMR (Optical Mark Recognition) for check boxes and multiple choice bubbles.

Traditional forms processing relies on constrained handwriting, where boxes on the form force the filler to write with separated, printed block characters. Modern AI technology has dramatically improved the ability to recognized unconstrained handwriting and cursive script. Hand printed notes, free-form comments blocks, non-segmented fields, historic documents, and more can now be converted to text with acceptable accuracy where these were impossible just a few years ago.

Who can benefit from handwritten recognition software?

Any organization that collects data on paper-based forms, surveys or applications on a regular basis can get a very high return on investment by automating the data entry with forms processing software.

You do need to have a significant number of forms to justify the expense, at least a hundred forms per month or more depending on how […]

Invoice Processing

What is Invoice Processing?

Invoice processing software is a specialized automated solution that uses OCR data capture technology and page layout analysis to automatically extract key data from financial invoices. By applying intelligent data extraction algorithms specifically tuned for accounting workflows, the software automatically identifies, isolates, and indexes common transactional data points such as vendor names, invoice dates, total amounts, invoice numbers, and line-item details. Because invoices are among the most common documents companies need to process, these specialized applications are pre-configured to handle various layout variations, seamlessly routing the captured data into backend ERP or accounting systems without manual data entry.

Who can benefit from Invoice Processing software?

Data Capture Forms OCRAny organization that receives a large number of vendor invoices on paper can benefit from invoice processing technology. The more data from each invoice that you are hand-keying into your accounting software the more benefit you can get from each page you automate.

Accounting firms and other companies that do outsourced accounts payable processing stand to gain the most return on investment from automation. It also has the benefit of on-shoring the data entry, providing additional security and piece of mind to your customers.

A robust OCR invoice processing solution becomes justifiable when you have over 1,000 invoices per month. When dealing with smaller volumes the potential return on investment does not justify investment in an enterprise solution. However, a simple document scanning solution to digitize and store scanned invoices can still provide many benefits.

How does it lower the cost of AP processing?

There are many benefits to OCR invoice systems when it comes to AP processing that give these systems a very high return on investment.

  • Automate data entry tasks
  • Eliminate data entry errors […]

HealthCare Claims Forms Processing

Automating Medical Forms with OCR

Perform your claims processing faster, with less errors and effort using OCR.

Once the form is scanned, our software:

  • Electronically isolates and records information provided in the different fields
  • Transfers and fills that information
  • Checks for errors and flags those errors for easy verification.
  • Automatically generates the proper organization and format of the form to meet requirements
  • Accurately submits and stores your claim

By expediting claim processing and increasing accuracy,

you can decrease the overall time it takes to process claims to ensure faster payments.

The open architecture and technology allow for flexibility

to customize and enhance system operations to specifically fit your organization’s unique requirements and easily meet changing healthcare industry standards.

In coordination with our team of experienced professionals,

we can provide the critical expertise and effective ongoing support that you need to succeed in the ever-changing healthcare industry.

Other functions and benefits include:

  • Index forms for instant searching and viewing
  • Reduce the risk of combining redundant member information
  • Customized to specifically fit your company’s requirements
  • Improve exception handling
  • Maintains both professional and institutional claim types with all required information
  • Reduce errors
  • Increase accuracy, productivity, and profitability
  • Predefined templates for fast implementation

The forms CMS 1500 (formerly HCFA 1500) and UB-04 are the most common medical forms used to submit a claim. The form CMS 1500 is the universal claim form used by non-institutional healthcare providers, such as private practices, to bill specific covered services. The form UB-04 is very similar to the CMS 1500, but it is used by institutional healthcare providers, such as hospitals, to submit claims. […]

SimpleOCR | OCR Software Experts

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Document Scanners
& Scanner Parts

Accurate OCR starts with quality images. Efficient OCR starts with fast scanning. Find Document Scanners built for OCR at ScanStore.

Our Team of OCR experts is here to help! SimpleOCR is not just Freeware, we have every kind of OCR solution from PDF Converters to Enterprise Data Capture, OCR Servers and Handprint Recognition for Forms and Surveys. Live chat with an OCR specialist now or Contact Us for a consultation on your OCR project.

SimpleOCR is the popular freeware OCR Software with hundreds of thousands of users worldwide. SimpleOCR is also a royalty-free OCR SDK for developers to use in their custom applications.

SimpleIndex is OCR built for business, offering powerful batch scanning, OCR server, and data capture features with a simple user interface and affordable licensing.

If you like free stuff, freeware versions of our SimpleView Document Viewer (with Tesseract OCR), SimpleCoversheet Bar Code Printer, and SimpleExport CSV to XML Converter are also available.

If you have a scanner and want to avoid retyping your documents, SimpleOCR is the fast, free way to do it. The SimpleOCR freeware is 100% free and not limited in any way. Anyone can use SimpleOCR for free–home users, educational institutions, even corporate users.

If your documents have multi-column layouts, non-standard fonts, tables, poor quality or digital camera images, you will not have much success with applications based on free and open source engines like SimpleOCR and Tesseract. You will need a commercial OCR application to get an accurate read. Our OCR Guide compares desktop and server OCR […]

Forms Processing

What is ICR, Survey & Forms Processing?

ICR stands for Intelligent Character Recognition and is the technology that allows software to interpret hand printed text on scanned images.

Data Capture Forms OCRForms Processing Software uses ICR technology to automate data entry tasks involving hand-filled surveys, applications and forms. It provides interfaces for scanning, recognition, data verification and export, as well as management and monitoring tools to track large volumes of documents and data through the workflow.

Forms Processing also includes OCR (Optical Character Recognition) technology to recognize machine printed text, and OMR (Optical Mark Recognition) for check boxes and multiple choice bubbles.

It is also possible to use these applications to automate data collection from PDF forms, Word documents, Excel spreadsheets, and other formats used to fill out forms electronically. Many include the ability to publish forms as paper, fillable PDF and web pages simultaneously to distribute and collect data from multiple sources into one dataset.

Who can benefit from forms processing software?

Any organization that collects data on paper-based forms, surveys or applications on a regular basis can get a very high return on investment by automating the data entry with forms processing software.

You do need to have a significant number of forms to justify the expense– at least a hundred forms per month or more depending on how much data is being captured. If the data entry task can be done in under 100 man-hours then it is not a good candidate for automation with ICR software.

Organizations that have many separate departments that collect data on forms can share the budget for forms processing software by re-using it for other projects. Your current project may not be big enough to justify the expense, but when combined with one or two others it would be.

How much do […]

Document Scanning

Document scanning software: the whole run, not just the recognition step

Feeding paper into a scanner is the easy part. What costs money is everything around it — deciding where one document ends and the next begins, straightening and cleaning the images, reading enough of each page to name and file it, checking the result, and handing it to whatever system has to hold it. A document capture platform is software that runs that sequence over a batch, unattended, and only asks for a person when something genuinely needs one.

A batch, end to end

  • Scan or import. TWAIN and ISIS scanners, watched folders, email or files already on disk — existing images are treated the same as fresh paper.
  • Separate. Barcode sheets, patch codes, page counts or a recognised value tell the software where each document starts, so a stack goes through in one pass instead of one job per file.
  • Clean up. Deskew, despeckle, crop, drop blank pages and convert to bitonal, because recognition accuracy is mostly decided before the OCR engine sees anything.
  • Recognise and index. Full-page OCR makes the document searchable; zone, barcode and AI extraction pull the handful of values that become the filename, the folder path and the database record.
  • Validate. Check a value against a database or a rule, and route only the exceptions to a person rather than having someone watch every page.
  • File and export. Searchable PDF, TIFF or text into an ECM system, a shared folder, SharePoint or a line-of-business application, with the index data written alongside as CSV, XML or a database row.

Where hybrid OCR fits, and why it matters to the bill

Indexing used to mean a template for every layout and a person fixing what the template missed. The platforms below now read the page with a conventional OCR engine on your own hardware first, […]

Batch OCR Software

Batch OCR for Full-Text Conversion & Searchable PDF

Batch OCR PDF to Text, Excel, WordThe primary purpose of Optical Character Recognition is to quickly and automatically convert scanned images of machine-printed (typed) text into actual text data that you can search through and modify.

Batch OCR software allows for the conversion of multiple files at once, usually through a hot folder or watched email inbox method that converts any files added to a particular folder.

The ability to watch a hotfolder and automatically convert documents is included in the complete versions of desktop OCR products, like FineReader Corporate, OmniPage Ultimate or ReadIRIS Corporate.

While automatic processing is available in these applications, they are not designed for true server-based processing since the application has to be running on the user’s desktop. OCR servers are designed for unattended batch OCR processing and high-volume applications that require multiple CPUs and processing workflows.

Those applications are all designed for traditional, full-page OCR conversions to text, Word, Excel, or searchable PDF documents.

Batch OCR for Data Capture

OCR Data CaptureForms Processing OCR Data Capture systems are designed to read specific data points from documents and output structured data like CSV, XML, JSON or SQL databases. SimpleIndex, FlexiCapture and PaperVision Capture all offer batch zone OCR as well as advanced features like AI-based training, invoice processing and line items.

OCR Experts At Your Service

Our OCR experts can help you find the batch OCR software that is right for your project, as well as providing remote installation, setup, training and support that’s not available for most desktop OCR applications. We can also help with enterprise implementations, custom API integrations, […]

ABBYY OCR

ABBYY is one of the leading OCR (Optical Character Recognition) companies in a world. They offer a large variety of document capture and automation products starting with FineReader Pro for individual or small business scale companies and FineReader Corporate. If you need to process many thousands or millions of pages, ABBYY has FineReader Server for full-text OCR and FlexiCapture for OCR data capture. Many companies are using their products for its flexibility and scalability, there is always a way to customize ABBYY OCR products to fit your automation needs.

ABBYY FineReader OCR software helps individuals turn scans of paper documents, PDF files, and digital photographs into searchable and editable formats. Unmatched text recognition accuracy and document conversion capabilities virtually eliminate retyping and reformatting. Intuitive use and one-click automated conversion tasks let you do more with this OCR software in fewer steps. Up to 190 languages supported for text recognition and document conversion – absolute record on OCR/PDF software market!

ABBYY FlexiCapture is a powerful data capture and document processing solution. It is designed to transform streams of documents of any structure and complexity into business-ready data.  Solid recognition technologies, automatic document classification and a highly scalable and customizable architecture, will allow it to help companies and organizations of any size to streamline their business processes, increase efficiency and reduce costs.

ABBYY FineReader Server is powerful server-based OCR software for automated document capture and PDF conversion. Designed for mid- to high-volume batch processing, it enables organizations and scanning service providers to establish cost-efficient processes for converting paper, as well as TIFF, JPEG, and PDF image documents into electronic files suitable for full-text search and long-term digital archiving.

ABBYY Vantage changes document processing as the industry’s first low-code/no-code […]

Applications

Why do I need OCR?

Optical Character Recognition (OCR) is a technology that converts typed, handwritten, or printed text from scanned documents and images into editable, searchable machine-readable data. Without OCR, a scanner simply takes a digital photograph of a page. Because the text in a standard image cannot be searched, copied, or modified, the data remains locked. OCR software solves this by analyzing the shapes of characters in an image and translating them into actual text that other software applications can read and process.

There is a wide variety of OCR software available. While they all share the ability to convert images of machine printed (not handwritten) text or numbers into an editable format, the various software often have different features, accuracy, prices, and language options.

You can find the various types of OCR software with a description of each below.

Users within a single department, working from home or who have a small business can simply scan their documents to a folder that is shared to everyone. In this “ad-hoc” scenario you only need some basic document scanning software to simplify and bring consistency to your filing system.

If you want to move to the next level, there are Desktop Document Management options that provide an all-in-one means for capture, storage, search and retrieval of documents. Additionally, they provide security, advanced capabilities and ease of use above that of the ad-hoc methods

And let’s not forget cloud-based options that alleviate the need to maintain storage servers or keep software up to date.

Need a simple, no frills OCR solution without spending hundreds of dollars on a professional software package? Look no further. There is a no cost, […]

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